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Title: Employee provident fund resources ABOUT HUMAN RESOURCES
Description: The notes is about human resources practical resources of provident fund .About the employess provident fund
Description: The notes is about human resources practical resources of provident fund .About the employess provident fund
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Information Handbook
Under Section 4 (1) (b)
Of The
Right to Information Act, 2005
Employees’ Provident Fund Organisation
Ministry of Labour
Government of India
DISCLAIMER
While all efforts have been made to make this information Handbook,
prepared under the provisions of the “Right to Information Act, 2005”,
as authentic as possible, the Employees’ Provident Fund
Organisation will not be responsible for any loss to any person caused
by the shortcoming, defect or inaccuracy in the information made
available in this “Handbook”
...
The Central Provident Fund Commissioner
Right to Information Cell
Employees Provident Fund Organisation
Head Office
14, Bhikaiji Cama Place
New Delhi –110066
E-mail: cpfc-epfo@nic
...
1
2
3
4
Introduction
The particulars of EPFO, functions and duties
The powers & duties of its officers and employees
The procedure followed in the decision making process, including channels
5
6
of supervision and accountability
The norms set by it for the discharge of its functions
The rules, regulations, instructions, manuals and records held by it, or under
7
8
9
10
11
its control
A statement of categories of documents that are held by it or under its control
A statement of boards, councils, committees andother public bodies
Directory of its offices and officers
The monthly remuneration and pay scale
Grievacne Redressal Machinery and facilities available to citizens for
12
obtaining information
The name, designation and other particulars of the Public Information
Officers
Chapter – 1
Introduction
1
...
25 dated
21
...
2005, the Right to Information Act 2005 (No
...
1
...
1
...
(c) "Central Public Information Officer" means the Central Public Information
Officer designated under sub-section (1) and includes a
Central Assistant Public Information Officer designated
as such under sub-section (2) of section 5 of the Right
to Information Act, 2005
...
(e) "Competent authority" means—
1(i) The Speaker in the case of the House of the People or the Legislative Assembly of a
State or a Union territory having such Assembly and the Chairman in the case of the Council
of States or Legislative Council of a State;
2(ii) The Chief Justice of India in the case of the Supreme Court;
3(iii) The Chief Justice of the High Court in the case of a High Court;
4(iv) The President or the Governor, as the case may be, in the case of other authorities
established or constituted by or under the Constitution;
5(v) The administrator appointed under article 239 of the Constitution
(f) "information" means any material in any form, including records, documents, memos,
e-mails, opinions, advices, press releases, circulars,
orders, logbooks, contracts, reports, papers, samples,
models, data material held in any electronic form and
information relating to any private body which can be
accessed by a public authority under any other law for the
time being in force
(g) "Prescribed" means prescribed by rules made under the Right to Information Act 2005
by the appropriate Government or the competent authority,
as the case may be
...
(i) "Record" includes—
1(a) Any document, manuscript and file;
2(b) Any microfilm, microfiche and facsimile copy of a document;
3(c) Any reproduction of image or images embodied in such microfilm (whether enlarged or
not); and
4(d) Any other material produced by a computer or any other device
...
(k) "State Information Commission" means the State Information Commission
constituted under sub-section (1) of section 15 of the
Right to Information Act, 2005
...
(m) "State Public Information Officer" means the State Public Information Officer
designated under sub-section (1) and includes a State
Assistant Public Information Officer designated as such
under sub-section (2) of section 5 of the Right to
Information Act, 2005
...
1
...
“EPFO” means Employees’ Provident Fund Organisation
...
“EPF & MP Act” means Employees’ Provident Funds & Miscellaneous Provisions
Act 1952
c
...
d
...
“EPS 1995” means Employees’ Pension Scheme 1995
f
...
“RO” means Regional Office of the Employees’ Provident Fund Organisation
...
“SRO” means Sub-Regional Office of the Employees’ provident Fund Organisation
i
...
j
...
k
...
CPIO’ means Assistant Central Public Information Officer of the EPFO
...
“Appellate Authority” means appellate authorities designated for the purpose of RTI
Act, 2005 by the EPFO
...
“Handbook” means Handbook of the Employees’ Provident Fund Organisation
published under section 4 of the RTI Act 2005
...
“CBT” means Central Board of Trustees constituted under the EPF & MP Act,
1952
...
5
GENERAL STRUCTURE OF CAPIO/CPIO/APPELLATE AUTHORITIES IN
EMPLOYEES’ PROVIDENT FUND ORGANIZATION
a ) Central Assistant Public Information Officer (CAPIO)
(i)
Officer-in-Charge of all Sub-Regional/Sub Accounts Offices, in the cadre of
Regional Commissioner-II/Assistant Commissioner have been designated as
CAPIO
...
(iii)
In respect of National Academy for Training and Research in Social Security
(NATRSS), New Delhi, second senior most Deputy Director has been
designated as CAPIO
...
(iv)
In respect of Head Quarter Office at New Delhi RC-II (CSD) has been
designated as CAPIO
...
ii)
Officer in charge of all Zonal Training Institutes in the cadre of RC-I/RC-II have
been designated as CPIO and in respect of National Academy for Training and
Research in Social Security (NATRSS) the senior most Deputy Director has
been designated as CPIO
...
C) Appellate Authorities
i
...
ii
...
iii
...
1
...
The application for such information
may be submitted to the designated CPIO & Asstt
...
The Fee structure based on the Right to Information (Regulation of Fee & Cost) Rules,
2005 notified by the Government of India dated 16th September, 2005 are given as under:
Application Fee:
Rs
...
2/- per page
Copy in larger size paper:
Actual charge or cost
Samples or models:
Actual cost
Information in Floppy/Diskette:
Rs
...
2/- per page
of photocopy for extracts from the
publication
Inspection of records:
No fee for the first hour, and a fee of
Rs
...
To obtain information, prescribed fees by way of cash against proper receipt or
Demand Draft or Bankers Cheque may be submitted in favour of CPFC/RPFC/APFC
of Employees Provident Fund Organisation payable at the concerned office
...
7
Purpose of this handbook
This Handbook has been prepared under section 4(1) of Right to Information Act 2005
to provide instant information to the public
...
epfindia
...
1 Objective/Purpose of EPFO
The Employees Provident Fund Organisation has been established to administer the
Employees’ Provident Funds & Miscellaneous Provisions Act, 1952
...
2
...
2
...
2
...
5 Main Activities/functions of EPFO
At present the EPFO administers the following three schemes:
2
...
Employees’ Pension Scheme 1995
4
...
6 List of services being provided by EPFO with a brief write-up on them
The table below presents the overview of the three schemes:
Benefits
EPF scheme 1952
The
accumulation
plus interest
upon retirement,
resignation,
EPS 1995
Monthly benefits by
way pf Pension for
superannuation/retirem
ent, disability, widow
(er), children, orphan,
EDLI 1976
Provide lumpsum benefit upon
death while in
service equal to
average balance
death
Partial
withdrawals
allowed for
specific
expenses such
as house
construction
expenses,
higher
education,
marriage and
illness
...
Amount of pension
based on average
salary during the
preceding twelve
months from the date
of exit and total years
of pensionable service
...
Past service benefits of
the participants of
family pension scheme,
1971 are added in the
service under EPS,
1995 for calculation of
Pension
...
F
...
35,000
...
35,000
...
35,000
plus 25% of
average balance
in excess of Rs
...
00, upto
Rs
...
00
2
...
The administrative machinery headed by the Central Provident Fund Commissioner
(Central Provident Fund Commissioner) carries out the administration of the fund
...
The Field formation has been carved out as per the concentration of industries in
various states of the country excluding Jammu & Kashmir
...
The Regional Provident Fund Commissioner-I is the head of a Regional Office
...
8 Expectation of the public authority from the public/establishment covered under the Act
for enhancing its effectiveness and efficiency
1
...
3
...
Voluntary compliance
Timely submission of returns
Timely depositing the contributions in respect of all members
...
9 Address of Main office and other offices of EPFO
The Head office of EPFO is situated at the following address:
Employees’ Provident Fund Organisation
Head Office
14, Bhikaiji Cama Place
New Delhi –110066
For addresses of other offices of EPFO, the Directory of the organisation having
details of PIOs mentioned in Chapter-12 of this handbook may be referred to
...
10 Office timings:
Standard office timings for the offices situated in New Delhi is:
a
...
c
...
2
...
Morning session start at 09
...
m
...
45 p
...
All offices of the organisation follow five days a-week pattern
...
L
...
I
...
P
...
C
HR
R
...
F
...
)
DD (Audit)
RPFC
(PID)
RPFC
(Publicity
)
DD(OL)
RPFC
Recovery
R
...
F
...
P
...
C
UP
RPFC (Exemp)
ACC
(EZ)
ACC
(WZ)
ACC
(SZ)
Dy
...
)
RPFC
(F&A)
RPFC
(HRM)
FIELD OFFICES
ACC
(NZ)
RPFC
(Pension)
DD (Vig)
Zonal
AD(Vig)
Zonal
FA & CAO
R
...
F
...
P
...
C
DL (N)
R
...
F
...
P
...
C
LDH
R
...
F
...
P
...
C
JRK
R
...
F
...
P
...
C
OR
R
...
F
...
P
...
C
JALP
R
...
F
...
P
...
C
GOA
R
...
F
...
P
...
C
V’ARA
R
...
F
...
P
...
C
BAND
RA
R
...
F
...
P
...
C
PUNE
R
...
F
...
P
...
C
JAIPU
R
R
...
F
...
P
...
C
GUNTUR
R
...
F
...
P
...
C
M’LORE
R
...
F
...
P
...
C
CHENNAI
R
...
C
MADURAI
R
...
F
...
1 DUTIES
Duties of CPFC
1
...
2
...
3
...
He assists and advises the Central Board in
the administration of the various Schemes framed under the Employees’ Provident
Fund & MP Act,1952
...
CPFC is also ex-officio member of Executive Committee of the Central Board by
virtue of Section 5 AA (2) (f) of the Act and deliberates in the proceedings in
evolving decisions on issues of administrative nature
...
Duties and functions include, to exercise statutory functions laid down in the
provisions of Employees’ Provident Fund & MP ACT,1952 relating to settlement of
disputes of applicability, voluntary coverage and grant of exemption under the Act
...
To function as the Appointing authority of Assistant Provident Fund Commissioners
and Enforcement Officers/ Assistant Accounts Officer and to posts carrying a pay
scale of Rs
...
7
...
Duties of FA & CAO
1
...
To ensure scrutiny of the existing accounting procedure with a view to assessing
adequacy to the needs of the Organisation from time to time and suggest either
suitable change in the existing pattern and system of accounting or evolution of new
and more advantageous procedures;
3
...
4
...
To ensure compilation and presentation of the budget estimates of the Organisation
and arrange for re-appropriation of funds whenever found necessary;
6
...
To ensure compilation of the consolidated annual proforma accounts of the
Organisation and provide suitable reply to the paras of the Audit Report thereon to the
satisfaction of the Audit authorities;
8
...
To arrange for conduct of internal audit of the accounts of the Organisation;
10
...
To ensure simplification of procedure and system, conduct of work study, fixing of
work norms, revision of forms, payment of productivity Linked Bonus etc
...
To render advice to the Central Provident Fund Commissioner in all matters and
proposals involving financial implications;
13
...
14
...
Duties of Additional CPFC (Compliance)
1
...
To propose amendments to the provisions of the Act for effective enforcement
...
To assist the Committee on exempted establishment
...
To process the applications seeking exemption from the operation of the Scheme(s)
...
To monitor, review and assist the regions in the matter of recovery machinery, default
management, legal cases and Appellate Tribunal and to issue suitable guidelines and
procedural aspects in regard to the implementation of the Act
...
To look into the grievances/complaints on Enforcement through squad of inspectors
...
Studying computerization needs
...
Planning computerisation of operations
...
4
...
6
...
Policy planning on Hardware requirement
...
Development of application Software including
...
7
...
8
...
9
...
10
...
11
...
12
...
13
...
14
...
15
...
16
...
17
...
18
...
19
...
Duties of Additional CPFC (Zone)
1
...
3
...
5
...
Oversee the operation and productivity of E
...
P
...
Performance/operational audit
...
Training and Retraining
...
2
...
3
...
5
...
7
...
) will assist the FA & CAO
in performing the duties assigned to him
...
RPFC (F&A)
(Hqrs
...
2
...
4
...
6
...
To authorize transfer of funds from one account to the another; such as account
No
...
1, Account No
...
, including rectification of
erroneous deposits
...
To have an overall control on the acceptance of securities etc
...
Preparation of consolidated budget proposals, Budget Estimates and Revised
estimate of the Organisation under EPF, Pension Fund and IF re-appropriation
of funds, watching of expenditure etc
...
,
(Budget & Finance)
...
(Audit Section)
Preparation of consolidated annual accounts under Employees’ Provident Fund,
Pension Fund and Insurance Fund on the basis of the Regional and Central
Office accounts
...
(Balance Sheet
Cell)
...
4A
...
Preparation of Receipt and payment, Income and Expenditure and Balance
Sheet of the Central Office, follow-up of Audit Report of Central Office
...
Processing of Pension papers of the officers and staff members and matters
connected with the Group Insurance Scheme, SPF, EDLI, Compassionate
Fund, Staff Benevolent Fund, Scholarship Scheme, Welfare Fund etc
...
(Pension & Group
Insurance Section)
...
He will be reporting to the Financial Advisor
and Chief Accounts Officer and perform any other function that may be assigned to
him from time to time by the Financial Advisor and Chief Accounts Officer and the
Central Provident Fund Commissioner
...
He will be reporting to the Financial Advisor
and Chief Accounts Officer and perform any other function that may be assigned to
him from time to time by the Financial Advisor and Chief Accounts Officer and the
Central Provident Fund Commissioner
...
The main duties which he should perform in order to
discharge this responsibility are as under:1
...
To see whether any receipts are immediate, difficult or of special nature and of
so, if deal with such receipts himself of to give special instructions to the dealing
assistant or clerk so that their quick and efficient disposal takes place;
3
...
To scrutinize the notes and drafts of the dealing assistants and clerks, to revise
them, if necessary, to submit them to his immediate superior in cases where
such submission is called for;
5
...
To ensure, if necessary, by inspection of the tables and racks of his staff, that
the entries made by them in the arrear reports are in order and that no papers
or files overlooked;
7
...
To keep a note in his personal note book or desk calendar of important cases
requiring prompt action by a specified date and to see that necessary action is
taken in time;
9
...
To ensure that files on which actions is completed are promptly indexed,
stitched and recorded;
11
...
To see that all papers, files, reference books, spare copies and other
documents are arranged properly and that unnecessary papers are weeded out
periodically;
13
...
To see that all the work in his section is handled in methodical manner, with due
regard to the need for economy in men, material and time, and to suggest
improvements in methods of work wherever possible;
15
...
are duly acknowledged on
the same day of receipt and action taken thereon within the prescribed time
limit, on priority basis
...
To ensure periodic issue of reminders so as to get compliance on all
outstanding issues
...
To take prompt follow-up action on all minutes of the meetings reports etc
...
To ensure proper comparison of all the letters, reports etc
...
To perform any other function that may be assigned to him from time to time by
his immediate superior or other superior officers
...
(i)
(ii)
He shall ensure that the discipline, punctuality and decorum are maintained in
the office
...
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
(xii)
(xiii)
(xiv)
(xv)
(xvi)
(xvii)
(xviii)
(xix)
(xx)
(xxi)
(xxii)
(xxiii)
To Co-ordinate the work of Sub-Regional Offices and Regional Office and to
conduct monthly, O & M meeting to discuss the latest amendments/procedure
etc
...
Conduct inspection of Sub-Regional Offices, Inspectorate and release calendar
of Inspection for internal inspection by Assistant Provident Fund
Commissioners
...
Expeditious disposal of court cases
...
Administration/Cash/Legal/Recovery/Enforcement/
Accounts/Audit/
EDP/
Pension etc
...
Hear the grievance of staff in person and keep proper industrial relations
...
Ensure filling up all vacancies for which he is the ultimate authority and send
proposal for other cadres
...
Ensure smooth opening of Sub-Regional Offices/Sub-Accounts Offices
...
Ensure timely submission of Budget and Balances Sheet, MIS return, CAP
return and other periodical returns
...
Ensure timely finalization of outstanding audit paras
...
Ensure prompt disbursement of benefits under all the schemes
...
Ensure optimum utilization of software’s and hardware’s
Earmark the day for weekly personal hearing of grievances of Members and
Complainants
...
Oversee the effective functioning of Public Grievances Cell
...
2
...
4
...
Enforcement of the Act and Scheme over existing establishments
...
Effective bookkeeping and default management administration
...
Assessment of dues by conducting enquiry under Section 7A of Act
...
Penal damages by conducting enquiry under Sec
...
Legal work relating to Enforcement
...
Any other work connected with enforcement and recovery including exemption
...
Should monitor and review the progress achieved by Assistant Provident
Fund Commissioner (Recovery) and give them necessary assistance and
support
...
Compilation of various statistical data for furnishing CAP returns for the entire
region
...
Duties of RPFC (Pension) in the region
(1)
(2)
Monitoring of Court Cases relating Pension Scheme
...
Co-ordination with the Bank/disbursing agencies
...
(6)
Overall In charge of Pension functions of the Region as whole
...
Duties of RPFC (Finance & Accounts) in the region
(1)
In charge of Finance and Accounts of the entire Region and assist Regional PF
Commissioner in all accounts matters
...
, by implementing the scheme provision
...
(4)
Ensure prompt and proper compilation of proposal for budget and
reappropriation
...
(7)
Maintenance of all the Cash Books and preparation of corresponding schedule
of receipts
...
(9)
Banking arrangement, Supervision of cash section including proper cash
management and timely transfer of cash for investment
...
Duties of RPFC in charge of Sub-Region Office
All the functions of Regional Provident Fund Commissioner in charge of Regional
Office are exercisable by the Officer-in-charge of Sub-Regional Offices, within the
power delegated to them
...
Duties of APFC in charge of a Sub-regional office
All the functions of Regional Provident Fund Commissioner in charge of Regional
Office are exercisable by the Officer-in-charge of Sub-Regional Offices, within the
power delegated to them
...
Duties of APFC (Compliance & Recovery)
1
...
2
...
Assessment of dues by conducting enquiry under section 7A
...
Recovery of Arrears
...
Penal damages
...
Recovery of Arrears
...
He will be under the
control of R
...
F
...
Duties of APFC (Pension)
(1)
Work relating to settlement of Pension Cases
...
P
...
)
(3)
Liaison with bank/disbursing agencies
...
Any other work relating to Pension Scheme
...
Duties of APFC (Accounts)
(i)
Review of weekly/monthly arrears reports in settlement of claims, grant of
advance, transfer and issue of statement of accounts including the monthly
closing of claims inward register
...
P
...
Scheme, 1952 including payment from S
...
F
...
R
...
, U
...
D
...
D
...
I
...
Issue of Pension payment order under the
Employees’ Pension Scheme, 95
...
(iv)
Acceptance of past accumulations statement
...
25, 000/-
...
(vii)
Preaudit of bills on all administration expenses
...
Conducting of office inspection in respect of Sections under their charge
...
R
...
Duties of APFC (Administration)
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
Work relating to Administration
...
Work relating to Construction
...
House Keeping
...
P
...
S
...
G
...
He will submit the files directly to in-charge of the office
...
, it is essential that the responsibility for their proper maintenance
should be entrusted to an Assistant Provident Fund Commissioner
...
P
...
C
...
The A
...
F
...
will also ensure the proper functioning of cash section in the Regional/Sub-Regional
Offices
...
Correspond with the Bank regarding delay in affording credits, interest
on S
...
rates on due dates, missing credits and non-receipt of challans
...
1, 2,10,21 and 22 and
attest the schedule of receipts in respect of all sections
...
P
...
C
...
Non-receipts of
challans etc
...
(Such as Account No
...
(vii) Preparation of final accounts (Balance sheet) realization of interest on related
credits from State Bank of India
...
of India authorities to sort out
PAYMENTS SIDE
Maintenance of Cash Books etc
...
, by the Cashier and attest the daily transactions
...
(xi)
To ensure proper reconciliation of Cash Books for accounts No
...
Service to the Subscribers:(xii) To receive the payment scrolls for payments of PF/Pension/EDLI benefits/
Advances and transfer cases daily and ensure reconciliation of scroll Inward Register
and Cash Books
...
1, 2,10,21 and 22 and prompt payment by
Money Order/Cheques
...
(xv)
To ensure prompt submission of all returns
...
, and keep the
undisbursed amount under joint safe custody
...
5, 4,11 and 25 as and when need arises
...
(xix) Any other item of work relating Cash Section assigned by RPFC/APFC (Cash)
will be under the overall control of RPFC (F & A)/ Officer in charge of SRO
...
(2)
Monitoring of Court Cases except C
...
T
...
He will be under the overall control of Regional Commissioner (Enforcement &
Recovery)
Duties of APFC (Computer)
In charge of Computerisation of the Region
...
Any other work relating to computerisation in the Region
...
(a) To bring under the purview of the Employees’ Provident Funds and
Miscellaneous Provisions Act, 1952 every establishment which attracts the
application of the Act by reason of requisite employment strength and its nature
of activity;
(b)
To recommend the coverage of establishment under section 1(4) of the
Employees’ Provident Funds and Miscellaneous Provisions Act, 1952 on the joint
request of the employer and the majority of the employees of the establishment
provided the establishment is not liable to implement the Act;
(c)
To bring under the ambit of the Employees’ Provident Funds and
Miscellaneous Provisions Act, 1952, establishment participating in Common
Provident Fund in which one or more than one establishment is already covered
under the Act;
2
...
To attend to the problems of employers arising in the process of compliance and to the
grievances of employees including rendering service through the Service
Centre, if any set up, and where he cannot solve the problem or redress the
grievances, to report
the case to the Regional Provident Fund Commissioner for
further action;
4
...
To supply various prescribed forms to the employers on their request and educate
them about their proper completion and punctual submission to the Regional/SubRegional Office;
6
...
To serve the warrant on the defaulting employer in recovery cases and attach and sell
the property of the defaulting employer and to assist the Recovery Officer
...
To attend to prosecution cases;
9
...
10
...
11
...
To obtain the requisite documents or particulars or verification of facts, etc
...
13
...
14
...
15
...
Duties of Assistant Accounts Officers in the RO/SRO
Accounts branch including cash in a Regional and Sub-Regional Offices will be under
the charge of one or more Assistant Accounts Officer who will work under the
supervision of Assistant Commissioner in-charge of Accounts
...
To ensure: 1
...
2
...
3
...
4
...
5
...
6
...
D
...
7
...
8
...
9
...
10
...
11
...
12
...
13
...
14
...
15
...
16
...
50, 000/- only (except 68-H (1A))
...
17
...
18
...
19
...
50,000/- (wherever the
payment exceeds Rs
...
20
...
21
...
22
...
23
...
24
...
Duties of the Section Supervisors in the RO/SRO
1
...
To see whether any receipts are immediate, difficult or of special nature and if so, deal
with such receipts himself or give special instructions to the dealing assistant or clerk
so that their quick and efficient disposal takes place;
3
...
To scrutinise the notes and drafts of the dealing assistant and clerks, revise them, if
necessary, submit them to his immediate superior in cases where such submission is
called for;
5
...
To ensure, if necessary, by inspection of the tables and racks of the office staff, that
the entries made by them in the arrear reports are in order and that no papers or files
are overlooked;
7
...
To keep a note in his personal note book or desk calendar of important cases requiring
prompt action by a specified date, and to see that necessary action is taken in time;
9
...
To ensure that files on which action is complete are promptly indexed, stitched and
recorded;
11
...
To see that all papers, files, reference books, spare copies and other documents are
arranged properly and that unnecessary papers are weeded out periodically;
13
...
To see that all the work in his section is handled in a methodical manner, with due
regard to the need for economy in men, material and time, and suggest improvement
in methods of work wherever possible;
15
...
To receive all claims through Computerised inward register and maintain the
Computerised sheets daily indicating the position of claims settled, rejected, returned
and pending etc
...
To make sure by equitable distribution of work among the staff that all the applications
for advances/transfers and claims for final settlement are dealt with methodically,
speedily and disposed off within 30 days time limit prescribed
...
To maintain the annual accounts progress register ensure timely receipt of Form-3A
and cause the issue of annual accounts before the time limit;
19
...
To arrange for systematic and timely levy of damages, where due;
21
...
To ensure the check lists received from the EDP Cell are sent back to EDP Cell for
generation of output reports and the Form-23 as and when generated are despatched
without any delay
...
To ensure proper scrutiny, processing and finalization of all claims strictly in
accordance with the date of receipt including transfer applications, within the
prescribed time limit and in the process giving priority to the claims received from the
beneficiary of the deceased member;
24
...
To ensure the maintenance of returns/rejections of claims with the prescribed columns
and furnish the statement of rejected/returned claims to EDP Cell for data entry’
26
...
To utilise various EPFO software by the user and to ensure proper handling of input /
output formats
...
To give priority for disposal of all Death Claims and it’s monitoring on daily basis
...
To perform any other function that may assigned to him from time to time by his
immediate superior or other superior officers
...
2) Maintenance of Account under Employees’ Provident Fund/Employees’ Pension
Fund/Insurance Fund
...
4) Maintenance of basic Original document such as Form 9 (Revised) and Form-2
(Revised), Form-1 (IF)
...
6) Verification of Schedule of Receipts (A/c 1,2,10,21,22) and preparation of
Defaulters list for non-submission of Returns/non-remittance of dues
...
8) Postings in the ledger account of the members towards PA dues, contribution,
interest and withdrawals etc
...
9) Reconciliation of Form 3A/6A with that of Form 12A
...
10)Furnishing of data to EDP Cell for compilation of annual accounts and issue of
annual statement of accounts (F/23)
...
12)Settlement of accounts under EPF including payment from SRF, DRF, UCD
Accounts and Pension Fund within prescribed period of 30 days in respect of
claims complete in all respect
...
14)Payment of benefit under Employees’ Deposit Linked Insurance Scheme, 1976
within prescribed period of 30 days
...
19)
20)
21)
Maintenance of various registers-withdrawal register and Interest Suspense
A/c etc
...
Audit
...
To handle various input / output formats of EPFO software, as a user in
Accounts Section
...
Duties of LDC/UDC/UDC (SG)/SSA in the compliance section
1
...
2
...
Up-to-date
maintenance of Code Number Register in the section
...
Close monitoring of compliance of all establishments including newly covered
...
Maintenance of ‘History sheet in respect of each establishment
...
It should necessarily be maintained for
each establishment in a Register Form so as to record the basic details of the
establishments with reference to coverage data, Form 5A, Bank accounts, default
position, penal/legal action initiated etc
...
5
...
6
...
7
...
of establishments within three days, by fax and
speed post
...
Allotment of EPFO business number to each establishment
...
To ensure disposal of application for allotment of code number, a register should be
maintained in the prescribed manner
...
The allotment of code number to an establishment with full details should be fed to the
computer so as to update the establishment master
...
On assigning code number, simultaneously the accounts group should also be
earmarked so as to achieve the purpose and ensure compliance
...
While accepting the Demand Draft along with the application for allotment of code
number, it is also necessary to collect the Form 9(Revised), 5,10, 12A upto the current
month and also nomination forms of the members
...
The receipt of these documents should be entered into computer before its
transmission to accounts branch
...
The
coverage
file
should
be
reviewed
and
any
wanting
information/documents/clarification in regard to membership or the wages etc
...
15
...
Filing of separate challans for each month
...
A register to watch the conduct of 7A enquiries tills the assessment of dues should be
maintained
...
17
...
This
should be prepared carefully and where the visit of the Enforcement Officer to the
establishment is absolutely necessary and the defaulting establishments should
necessarily be included in the Annexure ‘A’
...
The Annexure ‘A’ should be prepared
preferably on weekly basis and provide the number of establishments at least 7
establishments per day
...
The establishments listed in the
Annexure ‘A’ should be supported by an authority letter for each establishment under
the signature of the Assistant Provident Fund Commissioner of the circle
...
There is no regular inspection of establishments by the Enforcement Officer
...
Wherever the default in submission of Form 12A is detected,
the Enforcement Officer should be directed to procure the same
...
18
...
19
...
20
...
21
...
22
...
23
...
8F wherever
due
...
To ensure filing of complaints under Sec
...
25
...
26
...
27
...
F
...
e
...
28
...
29
...
30
...
31
...
32
...
With reference to Forms 12A, (after due scrutiny
and acceptance) on the day of enquiry the assessment order is to be finalized,
irrespective of the fact that whether the employer appears or not
...
should be closely monitored by the Compliance
Section
...
Action should be initiated under
Section 8F and to direct the Enforcement Officer to lodge a complaint under Section
406/409 for defaulting employees’ share of provident fund contributions
...
33
...
Court cases and
prosecution cases should be pursued closely
...
The data for ABP Return should be extracted only from the concerned
registers kept in the Compliance Section
...
The
cases that are pending with the EPF Tribunal and Consumer Forum etc
...
34
...
At the end of each month a report from the
Enforcement Officer is required to be obtained to determine the follow up action taken
on the defaulters and realisation of current and arrear demand etc
...
35
...
Thus the successful functioning of an office is solely depending upon the
effective role of officials in the Compliance Wing
...
Keep a watch on missing
credits and non-receipt of challans
...
3) Reconciliation of receipts in various accounts and proper maintenance of Cash
Books
...
5) Proper maintenance of challans, Bank statements etc
...
7) To facilitate EDP to operate CRAS software and to handle its input & output
reports
...
2) Cheque books, Blank Money Order forms etc
...
3) Preparation and rendition of all returns after ascertaining the details on receipt side
...
5) To ensure periodical transfers on due dates to other account and for investment
...
7) Forwarding of paid duplicate copy of scroll to the Accounts Section
...
9) Preparation of monthly-classified summary of Receipts and Payments in respect of
all accounts
...
11)Receiving of undelivered MO/Cheques and forwarding of intimation to Accounts
Branch and watching recredit intimation
...
13)Disbursement of Pay & Allowances and maintenance of connected registers
...
, and correspondence
thereon
...
16)To facilitate EDP to operate CPAS software and to generate Computerised
cheques / ECS through HOSOFT / CCPS softwares
Duties of Accounts branch in Head Office
The accounts wing of the Central Office consists of various Sections viz
...
, and their main functions are as follows;
1
...
5,8, 9,11 and 25
...
(Banking Section)
...
Investment of EPF, PF and EDLI fund, SPF, Pension Fund, Surplus Administration
fund and watching of Interest, declaration of interest under para 60 of the EPF
Scheme’1952, and acceptance of securities towards PF Dues, etc
...
3
...
, Pre-audit of expenditure of the Corporate Headquarters, Scrutiny of
proposals on matters having financial implications etc
...
4
...
5
...
Matters connected with the Regional
Income and Expenditure Account and Balance Sheet
...
(Balance Sheet Cell)
...
Maintenance of Cash Book(Cash) and Cash Book(Bank) for Account Nos
...
[(Cash)(Local)]
...
Processing of Pension papers of the Officers and Staff members and matters
connected with Group Insurance Scheme, SPF, Compassionate Fund, Staff
Benevolence Fund, Scholarship Scheme, etc
...
3
...
NO
...
To
conduct
study
on
evaluation of the organisation
by outside agencies like the
Indian
Institute
of
management etc
...
3
...
1
...
2
...
Ten
lakhs per annum in respect of
Advertisement
/
publicity
through private agencies with
concurrence of internal finance
of EPFO
...
Internal Finance of Employees
Provident Fund Organisation
...
above
...
Such
sanction should be placed
before the next meeting of
Central Board of Trustees
...
prescribed above in emergent
cases subject to the condition
that such sanctions should be
placed before the next
meeting of the Central Board
of Trustee for ratification
...
5
...
No
...
New item
...
S
...
5 of Part 1 of
existing schedule
...
3
...
NO
...
2
...
Five crores in each case New item
...
through Govt
...
Approval for purchase of land Full powers in case of purchase New item
...
Hiring
of
office
accommodation
...
4
...
Execution of petty original
works and special repairs to
buildings owned by the
Organisation including all
works
and
repairs
in
connection with sanitary,
water supply and electric
installation to such buildings
...
5
...
through Govt
...
Full powers with concurrence of
Internal Finance of EPFO,
where the monthly rent exceeds
Rs
...
Rs
...
Rs
...
Agencies
with concurrence of Internal
Finance
of
Employees
Provident Fund Organisation
...
07
...
New item
...
Upto Rs
...
in
each
case
excluding
reimbursement
of
actual
traveling expenses as per
entitlement with concurrence of
Internal Finance of EPFO
...
3
...
No
...
2
...
4
...
GENERAL POWERS
Re-delegation of powers to sub- CPFC
Full powers subject to a report to
ordinate authorities under Subthe Board
...
Declaring a Gazatted Officer as a CPFC
Full powers
...
(D
...
P
...
– 14)
Designating
an
Officer
as CPFC
Full powers
...
F
...
2(xii)]
II
...
(D
...
P
...
Schedule
III)
5
...
(b) The concurrence of the FA &
CAO of the Organisation is
obtained
...
RC(RA)
6
...
7
...
8
...
To transfer employees in the grade
of Superintendents and other
equivalent on lower cadres from
Central Office to Regional / SubRegional Office
...
Power to transfer employees within
his jurisdiction
...
10
...
CPFC
(ii) Full powers to create group ‘B’
posts in the regular sanctioned
categories and scale of pay for a
period not exceeding 2 years
...
Full powers in respect of group ‘B’,
‘C’ & ‘D’ posts in the Regional
Offices subject to admissibility and
budget provision
...
– vide Ministry of Finance
...
M
...
A
...
Full powers subject to observance of
the rules and instructions issued
from time to time
...
Additional CPFC
Full powers subject to instructions
that may be issued from time to
time
...
RPFC (RO)
Full powers upto the level of
EO/AAO [including PFI (Gr
...
Deputation of Officers outside the CPFC
department
...
Deputation of Officers for training CPFC
in India
...
(i) To allow deputation of
employees up to the cadre of
Superintendents
and
other
equivalent cadres outside the
Organisation
...
To alter the date of birth recorded
in the service book in the case of
clerical errors in respect of nongazatted Officers
...
Additional CPFC
RC(RA)
Addl
...
from
time to time
...
Full powers subject to the condition
that sanction of the appointing
authority for filling up of the
consequent vacancies shall be
obtained
...
/ C
...
T
...
Full
powers
subject
to
the
instructions that may be issued by
the Govt
...
Full powers in respect of the staff in
the Central Office
...
16
...
subject to RPFC (RO)
the restrictions laid down in Rule
83 & 87 of G
...
R
...
Full powers in respect of all
employees upto the level of APFC
...
17
...
Forwarding of applications from CPFC
officers for jobs outside the
Organisation
...
18
...
Full powers in respect of all officers
up to the level of RPFC(Gr
...
Full powers in respect of all officers
up to the level of RPFC(Gr
...
To
grant
permission
prosecuting higher studies
...
RPFC(RO/SRO/ADM) Full powers in respect of all Group
‘B’ ‘C’ & ‘D’ posts subject to the
observance of the instruction issued
from time to time
...
)
Full powers in respect of all
employees upto the level of
Assistants / Head Clerks subject to
the instructions issued from time to
time
...
RPFC(RO)
RPFC(SRO/ADM)
APFC(SRO/ADM)
20
...
Additional CPFC
RC(RA)
RPFC(RO)
21
...
To permit an employees to attend CPFC
meetings and conferences within
India and to treat him as on duty in
accordance
with
the
rules
applicable to similar Central Govt
...
Authorizing an employee to CPFC/RPFC(RO)
proceed on duty to any part in
India
...
Full powers up to the level of
EO/AAO/Supdts
...
Full powers in respect of the
employees up to the level of
Assistants/ Head Clerks subject to
the instructions issued from time to
time
...
Full powers up to the level of APFC
and other equivalent posts in the
Central Office
...
Full powers in respect of all group
‘C’ & ‘D’ employees and for
AAOs/EOs
subject
to
the
observance of the instructions
issued in this regard by the
CPFC/Govt
...
Full powers
...
Full powers for attending pending
court cases, enquires, departmental
RPFC (SRO/ADM)
23
...
25
...
27
...
29
...
proceedings
in
respect
of
employees and officers working in
the Regions
...
To sanctioning undertaking of RPFC(RO/SRO/ADM) Full powers
...
Permission to Group ‘A’ Officers to CPFC
Full powers
...
in India
...
APPOINTMENT / TERMINATION OF APPOINTMENT
Appointment of substitute in Place CPFC
To the extend delegated in Finance
of an absentee on quarantine
Ministry’s O
...
No
...
7(40)/E
...
dated 29th September, 1955 in
respect of posts for which he is the
appointing authority
...
CPFC
Full powers
...
R
...
(c) To transfer lien on a post (FR- CPFC
Full powers
...
‘B’ posts and group ‘A’ posts of
Note – If at any time the post of
APFC
...
Powers to make appointment
...
I), Jr
...
RC (RA)
Full powers in respect of EOs/AAOs
...
‘C’ and ‘D’ posts
...
Appointing an employee of the CPFC
Full powers provided that he has
Organisation to officiate in more
power to appoint the employee
than one post and fixing (a) his pay
permanently to each of the post
in subsidiary posts and (b) the
concerned
...
32
...
34
...
(F
...
49)
Recruitment of a person below 18
years of age to clerical post
...
Appointment without reference to
the Employment Exchange of such
persons as had ceased to be in
service on the ground that they
failed resume duty after the expiry
of the maximum period of
extraordinary leave admissible to
them as temporary employees
...
R
...
CPFC
CPFC/ RPFC (RO)
CPFC/ RPFC(RO)
CPFC
Full powers in the case of nongazatted employees
...
Full powers up to the level of
AOs/AAOs/EOs
and
other
equivalent posts
...
Full powers in respect of all group
‘C’ & ‘D’ posts, to transfer a person
from one post to another post in an
identical cadre for a period of one
year subject to the observance of
the instructions issued from time to
time
...
To transfer an employee from one CPFC
post to another
...
To retain a non-govt
...
(i) Accepting resignation of an
employee o the Organisation
...
To declare an employee to be a
ministerial servant
...
39
...
To sanction Casual Leave
Full powers for relaxation up to one
year
...
Full powers subject to the conditions
that the made of recruitment through
the Employment Exchange should
be dispensed with only if the initial
appointment was regular
...
CPFC
Ditto
With the prior approval of the
Central
Board
and
provident
extensions are granted up to one
year at a time
...
Ditto
CPFC
Full powers
...
LEAVE
Branch Officer
Full powers in respect of Group ‘C’ &
‘D’ employees
...
42
...
44
...
46
...
48
...
50
...
To forfeit leave for late attendance
...
officers
where
officiating RPFC (RO)
Full powers to grant all kinds of
arrangements are not necessary
...
To grant any kind of leave (other CPFC
Full powers for any period
...
Additional CPFC
(i) Full powers in respect of Officers
and staff of the Central Office up to
the rank of APFC (Gr
...
(iii) EL up to 10 days in respect of
RPFCs of all grades posted in the
Central Office
...
(ii) EL up to 10 days in respect of
RPFCs of all grades in the Regional
SROs
...
RPFC/APFC, SRO
Full powers in respect of officers and
staff of the Sub-Regional Office
...
)
Full powers in respect of all group ‘C’
and ‘D’ posts subject to admissibility
...
Organisation on leave to return to sanctioned the leave
...
Extending leave
Ditto
Full powers
Granting special disability leave
CPFC/
Appointing Full powers
...
overstays
To require medical certificate of CPFC
Full powers
...
leave
...
)
Grant of leave to an employee of CPFC
Full powers
...
54
...
56
...
return to duty
...
& joining time
...
like Bandh, Curfew etc
...
V
...
than the minimum of a grade of a
post which he is empowered to
create (FR
...
35)
Granting of special pay to the CPFC
Full powers subject to the condition
machine operators (including group
contained in the Ministry of Finance
‘D’)
engaged
on
operating
(Deptt
...
M
...
E
Gestetner Machines of the EPF
9(42
Estt
...
December,1961 as modified from
time to time
...
Grant of special pay to Cashier / CPFC
U
...
C
...
of the EPF Organisation
G
...
D
...
R
...
from time to time for this
purpose
...
Granting pre-mature increments in
a time scale (FR 27)
Allowing an employee to count for
increments period of extraordinary
leave taken otherwise than on
Medical Certificate (FR 26)
Powers to allow crossing of E
...
I)
Sanctioning of the fitness to cross
E
...
prescribed in a time scale
(FR
...
CPFC
Full powers
...
CPFC
Full powers in respect of the posts
for which he is the appointing
authority
...
/
Hind Translator (Gr
...
Accounts
Officer / P
...
to F
...
& CAO and
Additional CPFC and Research
Assistant in the Head Quarters
Office on the recommendation of the
DPC subject to the conditions that in
case of with holding of EB the file will
65
...
67
...
To sanction the undertakings of CPFC
work for which an honorarium is
offered
and
the
grant
or
acceptance of honorarium, [FR
46(B)]
69
...
11)
Additional CPFC
RC (RA)
72
...
75
...
be
submitted
to
CPFC
for
concurrence
...
2,500 in each case subject to a
report to the Board of Trustee (in
case of recurring honorarium this
limit applies to the total of the
recurring payments made to an
individual in a year)
...
3,000 in each case
...
Full powers up to a maximum of Rs
...
II) in the Central Office
...
Full powers up to a maximum of Rs
...
II) in the Regional / SubRegional Offices
...
Full powers in respect of all Group
‘B’ ‘C’ and ‘D’ posts and Group ‘A’
post up to the level of APFC
...
I
...
R
...
ADVANCES TO THE EMPLOYEES OF THE BOARD
To sanction House Building
CPFC
Full powers
...
To sanction advances for the
CPFC
Full powers
purchase of conveyance subject to
provision
...
F
...
[GFR 191(1) and (2)]
To re-delegate the powers in item CPFC
Full powers
...
75 to a subordinate authority
which has power to appoint an
employee in respect of that grade
subject
to
budget
77
...
84
...
95
...
101
...
103
...
of employee
...
Fixing the rate at which the CPFC
Full powers
...
(GFR- GID below 225)
Fixing festival occasions on which CPFC
Full powers
...
(GFR – GID (1) below Rule 236)
VII
...
draw higher (intermediate) class
fare when accompanying an officer
which provides no 2nd class
accommodation
...
under SR 42 & 190
...
Additional CPFC
Full powers up to the grade of RPFC
(Gr
...
To extend the time limit of six CPFC
Full powers
...
Additional CPFC
Full powers in respect of all offices
upto the level of RPFC(II) working in
the Central Office
...
II)
working in the Regional and SubRegional Offices
...
controlling officer and to make rule
for his own (SR 191)
Powers to make rules for the CPFC
Full powers
...
(SR 195)
VIII
...
shall not be exercised by the Central
Provident Fund Commissioner in
Additional CPFC
RC (RA)
105
...
Additional CPFC
RC (RA)
106
...
Additional CPFC
RC (RA)
107
...
109
...
respect of his own case
...
II) working in the Central
Office
...
II) working in the Regional
& Sub-Regional Offices
...
M
...
43/10/5/Estt(A), dated 11th
April,1958 as amended from time to
time
...
II) in the Central Office
...
II) working in the Regional &
Sub-Regional Offices
...
Full powers in respect of all officers
up to the level of RPFC (II) working
in the Central Office, subject to
instructions that may be issued from
time to time
...
II)
working in the Regional & SubRegional
Offices,
subject
to
instructions that may be issued from
time to time
...
JOINING TIME
Permitting the calculation of joining CPFC
Full powers
...
conditions within a maximum of 30
days in case other than that of
gazatted officers (SR 302)
X
...
C
...
(M
...
)
Rules,1944
as
amended from time to time
...
of Departments from time to time
...
RC(RA-III)
Same powers as are delegated by
the government of India to the
Central Commissioner at present in
respect of group ‘B’, ‘C’ & ‘D’
employees working in the Regional
& Sub-Regional Offices
...
CONTINGENT AND MISCELLANEOUS EXPENDITURE
(i)
To
sanction
permanent CPFC
Full powers subject to the conditions
advances (GFR) 90(i)
prescribed under rule 90 of GFR
...
RC (RA)
Full powers in respect of Regional
SROs subject to the conditions
prescribed under Rule 90 of GFR
...
down in para 24 of the Scheme
...
25,000 non-recurring
recurring and recurring expenditure
expend in each case and up to Rs
...
annum in each case subject to
availability of budget provisions
...
competitive rates by obtaining
quotations
...
20,000 p
...
non-recurring & Rs
...
5,000 p
...
recurring
...
112
...
116
...
Maintenance of office building and CPFC
residential quarters owned by the
Organisation
...
To
sanction
expenditure
connection with civil works
...
Hiring of accommodation for the CPFC
Headquarters, Regional and other
in CPFC
Full powers for incurring expenditure
as per estimates approved by the
CPWD or Government / SemiGovernment agencies
...
1,00,000 in each case as per
estimates approved by the CPWD /
Government agencies
...
50,000 per month in all cities
where the offices of the EPF
offices
...
For purchase and installation of CPFC
Computers in the Hqrs
...
126
...
(b) Where the CPWD does not
operate, the authority hiring
the accommodation should
avail of the assistance of the
local
Public
Works
Department or Rent Control
Authority or State Revenue
Department and obtain a
certificate of reasonableness
of rent from such local
authorities
...
Upto the extent of Rs
...
Four lakhs for each
category of Peripherals in each case
in consultation with the Internal
Financial Advisor
...
(ii) (a) Upto Rs
...
(b) Upto to Rs
...
(c) Upto Rs
...
(iii) Full powers in respect of fees of
Advocates whose names are borne
on the panel approved by Law
Ministry for any Court other than the
High Courts of Bombay and Calcutta
unless special fees exceeding fees
admissible under the mentioned
schedule of fees are claimed
...
(ii)
Other legal charges [Item No
...
5,000 in each case
...
10,000 in
each
...
To incur expenditure on Training CPFC
Schemes
Upto Rs
...
131
...
RC (RA)
Up to Rs
...
132
...
2,500 in each individual
case in the Regional and SubRegional Offices
...
Full powers
...
XII
...
10,000 for losses of stores
money (including loss of Stamps)
(ii) Loss of irrecoverable loans and advances CPFC
(The power to write off losses as mentioned
in (i) and (ii) above may be exercised by
CPFC provided that: (a) The loss does not disclose a defect in
rules or procedure the amendment of
which requires the orders of the
higher authority
...
XIII
...
office CPFC
or
Full
powers
in
respect
of
unserviceable and obsolete stores
and articles the value of which he is
competent to write off subject to the
condition that where the sale results
in a loss exceeding Rs
...
137
...
To order destruction of records
CPFC
Full powers
...
Where the CPFC requires factual information CPFC
of general nature in individual cases not
relating to policy or relaxation of rules he
may make reference to other Ministries /
Departments direct instead of routing such
references through the Ministry
...
140
...
(ii) Rs
...
Rs
...
Full powers in accordance with the
orders of the Central Govt
...
Full powers in respect of APFCs
...
143
...
145
...
147
...
149
...
152
...
penalties under clause 7(i) to (iv) of EPF
Staff (Classification Control and Appeal)
Rules, 1971
Acceptance of surely bonds to be executed Additional
by the employees of the fund for handling CPFC
cash, stores etc
...
To act as the prescribed authority for the CPFC
purposes of rules 18(2) & 18(3) of the CCS
(Conduct) Rules, 1964 in the case of all
officers and staff of the EPF Organisation
except for himself
...
To sanction advance from the SPF to the
employees and officers
...
quote direct to the
Ministry concerned instead of routing through
the Admn
...
Providing Secretarial assistance to the DPC
constituted for Class I and Class II Officers
...
Full powers for the Regional & SubRegional Offices
...
Full powers
...
Full powers
...
CPFC
Full powers
...
CPFC
Full powers subject to the conditions
laid down in Ministry of Home
Affairs O
...
No
...
(b)
dated 3rd March,1959 are satisfied
...
To issue instructions for guidance of sub CPFC
ordinate authorities in the matter of
contingent expenditure
...
II (GFR 144)
To prescribe the form of surely Bond to be CPFC
executed by an employee of the fund for
handling cash stores etc
...
Full powers
...
P
...
C
...
No
...
Items
Financial
Powers
delegated by
the C
...
T
...
Addl
...
RPFC
RO/SRO/ZTIs /NATRSS
(RO/ASD)
subject to the conditions
3
...
4
...
Director
(ZTIs)
Sl
...
111(i) of XI of
Part –II of Existing
Sch
...
To sanction
expenditure
on
contingent
recurring
and
nonrecurring
items
subject to
the
limits
laid down in
para 24 of
the
scheme:(i)Furniture
and Fixture
purchase
and its
repairs
(i)Full powers
with
concurrence of
Internal
Finance of
EPFO and
subject to the
budget
provision
...
Addl
...
2 Lakhs Per
/Director
annum for recurring and Rs
...
2
...
RPFCADM
(NATRSS)
4
...
Director,
(ZTIs)
Up to Rs
...
1 Lakh
in each case for nonrecurring items for Head
Office/Region/ZTIs/NATRS
S subject to observance of
GFR Provisions and
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
availability of budgetary
provision
...
50, 000 Per
5
...
50, 000 in each case for
DM)
non-recurring items for
RO/SRO/SENIOR
ADMINISTRATIVE
OFFICER subject to
observance of GFR
Provisions and instructions
issued from time to time in
6
...
APFC
provisions
...
20, 000 Per Annum
ZTIs)
case for recurring and
Rs
...
/RO/SRO/
SAO/NATRSS/ZTIs subject
Sl
...
111(ii) &112
of XI of Part –II of
existing Sch
...
No
...
(ii) Office
equipments
(ii)Full powers
with
concurrence of
Internal
Finance of
EPFO and
availability of
budgetary
provisions
1
...
CPFC
/
Director,
(NATRSS)
Upto Rs
...
2 Lakhs in each case for
non-recurring items for
Head Office/Zone
/NATRSS subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision
...
RPFC
(RO/ ASD)
3
...
Dy
...
Upto Rs
...
1 Lakh
in each case for nonrecurring items for Head
Office/Region/ZTIs
/NATRSS
subject
to
instructions issued from
time to time in this regard in
consultation
with
the
Internal
Finance
and
Availability of budgetary
provision
...
RPFC
(SRO/SAO/
(ADM)
Up to Rs
...
50, 000 in each case for
non-recurring
items
for
RO/SRO/SAO subject to
instructions issued from
time to time in this regard in
consultation
with
the
Internal
Finance
and
Availability of budgetary
provisions
...
No
...
6
...
APFCADM
(NATRSS/Z
TIs)
(iii) Other
Items
(iii) Full powers
with
concurrence of
Internal
Finance of
EPFO
Up to Rs
...
20, 000 in each
case for non-recurring items
for HQ/ATI’s/RO/
SRO/ SAO/NATRSS subject
to instructions issued from
time to time in this regard in
consultation
with
the
Internal
Finance
and
Availability of budgetary
provision
...
Addl
...
50, 000 Per (iii) Sl
...
113 (iii)
/
Annum for recurring and of XI of Part –II of
DIRECTOR
Rs
...
(NATRSS)
non-recurring
items
for
Head office/Zone/NATRSS
subject
to
instructions
issued from time to time in
this regard in consultation
with the Internal Finance
and Availability of budgetary
provision
...
RPFC
Up to Rs
...
RPFCRs
...
Dy
...
instructions
issued
to
instructions issued from
time to time in this regard in
consultation
with
the
Internal
Finance
and
Availability of budgetary
provision
...
RPFC
(SRO/
SAO/ADM)
Up to Rs
...
10, 000 in each case for
non-recurring
items
for
RO/SRO/SAO subject to
instructions issued from
time to time in this regard in
consultation
with
the
Internal
Finance
and
Availability of budgetary
provisions
...
APFC
(ASD/SRO/S
AO/ADM)
7
...
10, 000 Per
Annum for recurring and
Rs
...
3
...
Purchase of
stationary
through
Central/Stat
e
Govt
...
Full powers
with
concurrence of
Internal
Finance of
EPFO
1
...
CPFC Full powers subject to
/ Director,
instructions issued from
(NATRSS)
time to time in this regard in
consultation with internal
finance and availability of
budgetary provision
...
RPFC
(ASD/RO/
(SRO/SAO/
ADM)
3
...
Dy
...
APFC
(SRO/ASD
SAO/ADM)
6
...
Addl
...
stationery and
printing will be
done at the
competitive
rates by
obtaining
quotations
through open
market with
concurrence of
Internal
Finance of
EPFO
...
RPFC
(RO/ASD)
Note below
S
...
114 of XI of
Part II of existing
Schedule
...
Rs
...
50 Lakhs in each case Sl
...
114 of XI of
subject to observance of Part –II of existing
GFR Provisions and budget Sch
...
(These
powers shall be exercised
subject to the general or
special
instructions
contained in the “Rules for
the supply
...
)
Rs
...
(These
3
...
Dy
...
)
2
...
RPFCADM
...
Dy
...
50, 000 in each case
Subject to observance of
GFR Provisions and budget
provisions of the concerned
office along with financial
concurrence
...
)
5
...
25, 000 in each case
subject to observance of
GFR Provisions and budget
provisions of the concerned
office along with financial
concurrence (These powers
shall be exercised subject to
the general or special
instructions contained in the
“Rules for the supply and
use of stationery stores” and
other instructions issued by
the
Government/Head
Office from time to time
...
Sanction of
expenditure
for printing
of
forms
etc
...
Full powers
subject to the
stipulation that
the printing will
be done at the
competitive
rates by
obtaining
quotations
through open
market with
concurrence of
Internal
Finance of
EPFO
1
...
CPFC Up to Rs
...
50 Lakhs Per
/ Director,
annum for recurring and
(NATRSS)
Rs
...
2
...
RPFCADM
(NATRSS)
...
Dy
...
5
...
Sanction of
expenditure
for printing
of
forms
etc
...
Full powers
subject to the
stipulation that
the printing will
be done at the
competitive
rates by
obtaining
quotations
through open
market with
concurrence of
Internal
Finance of
EPFO
6
...
Addl
...
RPFC
(RO/ASD
Note below
S
...
115 of XI of
Part II of existing
Schedule
...
Full Powers subject to
budget
provisions
with
concurrence of Internal
Finance and instructions
issued in this regard from
time to time
...
1
...
25, 000 in each case for
non-recurring
items
for
Head office/Zone/NATARSS
subject to observance of
GFR
Provisions
and
instructions issued from
time to time in this regard in
consultation
with
the
Internal
Finance
and
Availability of budgetary
provision
...
75, 000 Per
Annum for recurring and
Note below
S
...
115 of XI of
Part II of existing
schedule
...
15000 in each case for
non-recurring
items
for
Head Office/Region/
ZTIs/ NATRSS subject to
observance
of
GFR
4
...
Director Provisions and instructions
,
issued from time to time in
(ZTIs
...
RPFC
and Availability of budgetary
(SRO/SAO/A provision
...
25, 000 Per
Annum for recurring and
Rs
...
1
...
CPFC Full powers subject to Sl
...
121 of XI of
/
instructions issued from Part –II of existing
Director,
time to time in this regard in Sch
...
3
...
Cantonment Full powers
Taxes,
Municipal
Corporation
Taxes,
ground rent
etc
...
RPFC
(ASD/RO/SR
O/SAO)
3
...
Dy
...
5
...
APFCADM
8
...
To
incur Full powers
expenditure
in respect of
payment of
staff
paid
from
contingenci
es
...
1
...
CPFC Full powers subject to
/Director,
instructions issued from
(NATRSS)s
time to time in this regard in
consultation
with
the
Internal
Finance
and
Availability of budgetary
provisions
...
RPFC
(ASD/RO/
Full powers subject to
SRO/SAO)
instructions issued from
3
...
Dy
...
)
provision
...
APFC
(SRO/
Full powers subject to
SAO/ASD)
instructions issued from
6
...
1
...
CPFC Full powers subject to
/
instructions issued from
Director,
time to time in this regard in
(NATRSS)
consultation
with
the
Internal
Finance
and
Availability of budgetary
provision
...
RPFC
(ASD/RO)
3
...
Director
,
(ZTIs)
Full powers subject to
instructions issued from
time to time in this regard in
consultation
with
the
Internal
Finance
and
Availability of budgetary
provision
...
No
...
Sl
...
123 of XI of
Part –II of existing
Sch
...
RPFCADM
(NATRSS/
SRO/ASD)
6
...
To sanction Full powers
expenditure
on
maintenanc
e, upkeep
and repairs
of
motor
vehicles
Full powers subject to
instructions issued from
time to time in this regard in
consultation
with
the
Internal
Finance
and
Availability of budgetary
provision,
provided
the
engagement of staff paid
from
‘staff
paid
from
contingencies’
is
duly
approved by the R
...
1
...
CPFC Full powers subject to Sl
...
124 of
/
observance
of
GFR XI of Part –II of
Director,
Provisions and instructions existing Sch
...
2
...
RPFCADM
(NATRSS)
4
...
Director
(ZTIs)
Full powers subject to
observance
of
GFR
Provisions and instructions
issued from time to time in
this regard in consultation
with the Internal Finance
and Availability of budgetary
provision
...
APFC
(SRO/SAO/
ASD/ADM)
6
...
11
...
Addl
...
2
...
RPFCADM
(NATRSS)
4
...
Director
(ZTIs)
12
...
5
...
APFCADM
(NATRSS/
ZTIs)
1
...
CPFC
/Director
(NATRSS)
Full powers subject to
instructions issued from
time to time in this regard in
consultation
with
the
Internal
Finance
and
Availability of budgetary
provision
...
RPFC
RO/ASD)
3
...
Dy
...
Full powers subject to
instructions issued from
time to time in this regard in
consultation
with
the
Internal
Finance
and
Availability of budgetary
provision
...
Sl
...
125
of XI of PartII of existing
Sch
...
No
...
13
...
Addl
...
RPFC(ASD/
RO/SRO/
SAO/ADM)
3
...
Dy
...
14
...
CONSTRUCTION & MAINTENANCE
Repairs and Rs
...
25,
000/buildings
per annum for
recurring
expenditure
...
16
...
Addl
...
Finance
of
EPFO
2
...
RPFCthe Government/or Semi
ADM
Government agencies in
(NATRSS)
consultation with Physical
4
...
Director Facility Division (HQ) and
(ZTIs)
Internal Finance subject to
the instructions issued in
this regard from time to time
and availability of budget
...
10(ten)
expenditure
lakhs in each
in connection case as per
with
civil estimates
works
in approved
by
buildings
the
owned by the CPWD/Govt
...
agency
with
concurrence of
Internal
Finance
of
EPFO
Sl
...
117 of
XI of Part –II
of existing
Sch
Sl
...
118 of
XI of Part –II
of existing
Sch
...
Hiring
of
accommodati
on for the
Headquarters
,
Regional and
other offices
Rs
...
(b) Where the
CPWD
does
not
operate,
the
authority
hiring
the
accommodatio
n should avail
of
the
assistance of
the local Public
Work
Department or
Rent
Control
Authority
or
state Revenue
Department
and obtain a
certificate
of
reasonablenes
s of rent from
such
local
authorities
...
Addl
...
Up to Rs
...
2
...
15, 000 per
month in each case
...
Upto Rs
...
RPFC-Gr
...
Director,
(ZTIs)
(a)
3
...
II
(RO/SRO/
SAO/ADM)
(b)
(c)
(d)
Wherever
CPWD
operates
it
shall
invariably
be
consulted as to the
reasonableness
of
the rent
...
Where
the
accommodation
is
hired exclusively for
office, the area of the
accommodation shall
not exceed what is
admissible by more
than 20 per cent
...
provisions
...
To sanction
expenditure
for
Maintenance
of Lifts
...
Addl
...
RPFC
from time to time and with
(RO/SRO/S
concurrence of Internal
AO/ASD
Finance
3
...
Dy
...
i) Purchase
installation
and
deployment
of computer
systems,
peripherals,
software and
related
services
...
Fifty Lakhs
in each case in
consultation
with FA & CAO
ii)Maintenanc
e and repairs
of computer
systems and
peripherals
and support
charges
for
software
Rs
...
Addl
...
A
...
A
...
1
...
CPFC
/
Director
(NATRSS)
2
...
2
...
No
...
1
...
Ten Lakhs in each New Item
case
subject
to
observance
of
GFR
Provisions
&
in
consultation
with
FA&CAO
2
...
Two Lakhs in each
case on items specified
and dully approved by
Head quarters subject to
observance
of
GFR
Provisions
&
in
consultation with R
...
(F&A)
Rs
...
A
...
A
...
Rs
...
C
...
Director(IS
)
Headquarter
s
20
...
Two Lakhs in each
case in consultation with
R
...
(F
...
i)Outsourcing
activities and
engaging
data
entry
venders
...
Fifty Lakhs 1
...
CPFC
in consultation /Director
with F
...
& (NATRSS)
C
...
O
...
Rs
...
A
...
A
...
ii)E
...
P
...
Fifty Lakhs 1
...
CPFC
in consultation /Director
with F
...
& (NATRSS)
C
...
O
...
Ten Lakhs in each
case in consultation with
PFD(HQ)&F
...
&C
...
O
...
Fees
to
barristers,
pleaders,
arbitrators,
legal
advisors,
counsels and
umpires
22
...
9(ii)
Annexure to
Schedule V
of Delegation
of Financial
Powers
Rules
...
Full
powers
with
concurrence of
Internal
Finance
of
EPFO
and
subject
to
budgetary
provisions
(a)Full powers 1
...
CPFC
in cases hwere /Director
he
is (NATRSS)
authorised to
sanction
the
insttutionof the
suit
or
prosecution; in
other
cases
Rs
...
(b) Arbitration
cases
...
No
...
For(a) Rs
...
10,000 in each
case
...
15,000 in
each case
...
5,000
case
...
5
...
10,000
in
Sl
...
126 (ii)
& 127 of XI
of Part –II of
existing Sch
...
20,000
in
each case with
concurrence of
Internal
Finance
...
24
...
Full powers in
respect of the
training
courses
organized
by
NATRSS and
other in service
training
courses
conducted by
EPFO
with
concurrence of
Internal
Finance
of
EPFO
and
subject budget
provisions
...
outside
the
EPF
Organisation
but within his
jurisdiction
...
Rs
...
2
...
5 lakh p
...
(b)Rs
...
Subject
instructions
issued from time to time
in this regard
in
consultation with internal
finance and availability of
budget provisions
...
Sl
...
130 of
XI of Part –II
of existing
Sch
...
No
...
1
...
CPFC
/Director,
(NATRSS)
2
...
RPFCAdm
(NATRSS)
4
...
Director
,
Upto Rs
...
2
...
1 Lakh per
annum through DAVP in
consultation with Internal
Finance
through private (ZTIs
...
26
...
To sanction
payment
to
Consultant,
Actuary,
Architect,
Auditor,
Specialist
(including
special
faculty
members
invited
for
giving guest
lecture) and
to
pay
consultation
charges and
sitting fees to
them
...
(The power to
write off loses
as mentioned
in (i)and (ii)
above
may
be exercised
by
CPFC
provided that
:-
Rs
...
i)Rs
...
10,000
or
other
cases
with
concurrence of
Internal
Finance
of
EPFO
...
Rs
...
Sl
...
133
(XII) Part II of
Existing
schedule
...
(b)there has
not been any
serious
negligence
on the part of
the
employee,
which
may
call
for
disciplinary
action by a
higher
authority
(Schedule
VII
...
Note:-The term “Per Annum” used in respect of recurring contingent expenditure means the
authority is empowered to incur expenditure on the respective item on any number of
occasions during the year but subject to the prescribed limit
...
The authority empowered to incur
expenditure under the respective head would be competent to incur expenditure not
exceeding the prescribed limit on each occasion
...
1 Process followed in the decision-making
A
...
Section 1 of the EPF & MP Act 1952 details the class of establishments &
factories, where the Act applies
...
Section 8 of the EPF & MP Act 1952 provides for recovery of dues
...
Section 17 provides for exemption
...
It is widely available for public use
...
B
...
Similarly, the provisions of Pensionary benefits are given in the Employees’
Pension Scheme 1995
...
Note: The Employees’ provident Funds Scheme 1952, The Employees’ Pension
Scheme 1995 and Employees’ deposit-linked Insurance Scheme 1976 are passed
by the Parliament
...
They are, however,
provided in the Official Web-site of EPFO for wider dissemination
...
2 Channels of supervision & Accountability
The Sub-regional offices (SRO) of this organisation are headed by a RPFC/APFC
...
The Zonal Offices, headed by Additional Central Provident Fund Commissioner
(Zone), monitors the performance of the regions under its zone
...
The entire fund vests with the Central Board of Trustees, which exercises the control
on the administrative functionaries through policy initiatives
...
1 Norms in the area of benefit delivery
A
...
B
...
C
...
P
...
& M
...
Act 1952 have to be done
in the cases where ever required
...
P
...
& M
...
Act 1952
...
(d) To levy & Recovery of interest under Section 7Q of the E
...
F
...
P
...
(e) To Levy Penal damages on all belated payments in terms of Section 14B read with
relevant portions of the Scheme/s
...
(g) Prosecution of defaulters, invoking Section 14 of the E
...
F
...
P
...
Chapter – 6
Rules, Regulations, Instructions
Manual and records for discharging Functions
6
...
1
GENERAL ADMINISTRATION- Advances to Employees of EPFO
Sl
...
Activity/purpose
Name/Title of the Document
Type of
Documents
1
...
of
India), as amended from time
to time
...
To provide facility
of advances on
warm clothing
Facility of advances
for purchase of
table fan
Facility of grant of
advances in
connection with the
retirement and
transfers
Facility of grant of
advances on first
appointment and in
connection with
deputations and
leave ex-India
Facility of grant of
advances in
connection with
tours
Facility of grant of
advances in
connection with
LTC
Facility of grant of
advances in
connection with
Festivals and visits
of Government
sponsored parties
to hill stations
Facility of grant of
advances in
connection with the
natural calamity
Facility of grant of
advances for other
departmental
purposes
Facility for grant of
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
-DO-
3
...
5
...
7
...
9
...
11
...
12
...
14
...
advances in lieu of
leave salary
Facility for grant of
advances to
families of EPFO
staff, who die while
in service
Facility for grant of
advances in
connection with the
legal proceedings
Facility for the grant
of advances of
Travelling
Allowance to nonofficial members of
the
committees/commi
ssion
Facility for grant of
advances for
House
6
...
No
...
General service
Rules
2
...
Leave Rules
4
...
Compilation of Fundamental
Rules
and
Supplementary
Rules-Part-II as amended from
time to time
...
Compilation of Fundamental
Rules
and
Supplementary
Rules-Part-IV as amended from
time to time
...
HRA/CCA Rules
6
...
Rules on group
insurance
Type of
Document
s
Rules
Rules
Rules
From where
one can get a
copy
Administration
wing of the
concerned
office
Administration
wing of the
concerned
office
Administration
wing of the
concerned
office
Rules
Administration
wing of the
concerned
office
Compilation of Fundamental
Rules
and
Supplementary
Rules-Part-V as amended from
time to time
...
Rules
Compilation
on
Central
Government Employees’ Group
Insurance scheme as amended
Rules
Administration
wing of the
concerned
office
Administration
wing of the
concerned
office
Administration
wing of the
concerned
Rules
from time to time
...
8
...
Medical Attendance
Rules
Compilation
of
medical
attendance rules as amended
from time to time
...
Classification,
control & appeal
rules
EPF staff (CCA) Rules 1971 as
amended from time to time
...
Conduct Rules
CCS (Conduct) Rules
amended from time to time
...
Provident Fund
Rules
Compilation of GPF Rules as
amended from time to time
...
LTC Rules
Compilation of LTC Rules as
amended from time to time
...
Children Education
assistance rules
Compilation
of
Children
Education Assistance Rules as
amended from time to time
...
General Financial
Rules
Central Government General
Financial Rules as amended
from time to time
...
Overtime rules
Compilation of Overtime Rules
as amended from time to time
Rules
17
...
D & C
employees
Compilation of Re-employment
of pensioners-Civilian & exservicemen rules as amended
from time to time
...
Rules
19
...
Service conditions
EPF Central Board Employees
9Allottment of Residence) Rules
1972 as amended from time to
time
...
18
...
3
Rules
Rules
Rules
GENERAL ADMINISTRATION- Recruitment Rules
office
Administration
wing of the
concerned
office
Administration
wing of the
concerned
office
Administration
wing of the
concerned
office
Administration
wing of the
concerned
office
Administration
wing of the
concerned
office
Administration
wing of the
concerned
office
Administration
wing of the
concerned
office
Administration
wing of the
concerned
office
Administration
wing of the
concerned
office
Administration
wing of the
concerned
office
Administration
wing of the
concerned
office
Administration
wing of the
concerned
office
Sl
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25
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27
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29
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31
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33
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35
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37
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39
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41
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clerk to canteen
Cook/Assistant halwai
Manager, grade-I to
canteen
Peons
Chaowkidar/helper/Mali/
Farsh/Water
carrier/Safai-wala
Binder
Jr
...
Record Sorter
Sr
...
Gestetner operator
Lift operator
Staff car driver (SG)
Staff car Driver/jeep
Driver/Despatch Rider
Lower Division clerk
Data Entry Operator
(Grade-A)
Data Entry Operator
(grade-B)
Data Entry Operator,
Grade-C
Steno
Upper Division Clerk
Legal Assistant
Statistical Assistant
Section Supervisor
Junior Hindi Translator
Librarian
Yoga Instructor
Library
Information
Assistant
Assistant
Social
Security
Assistant
EDP Supervisor
Vigilance Assistant
Hindi Translator, GradeI
Junior
Engineer
(Electrical)
Junior Engineer (Civil)
Research Assistant
Personal Assistant
Section Officer
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
EPFO Recruitment Rules
Custodian of the
document
HRM Division,
Head Office, New
Delhi
...
43
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45
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47
...
49
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51
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53
...
55
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57
...
59
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61
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63
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65
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67
...
69
...
71
...
Engineer
(Electrical)
Asstt
...
Director (IS)
Asstt
...
F
...
Administrative officer
Deputy
Director
(Training)
Deputy
Director
(Vigilance)
Deputy Director (Audit)
Regional
P
...
Commissioner-II
Director(IS)
Joint Director, NATRSS
Director (Vigilance)
Director (Audit)
RPFC-I
Chief Engineer
Director, NATRSS
Additional CPFC
6
...
No
...
Functioning of the
vigilance
department
Functioning of the
Audit department
Central
Vigilance
Commission
vigilance manual
General guidelines
for auditing
2
...
Director (Audit)
EPFO
Head Office, New Delhi
...
5
COMPLIANCE
Sl
...
Activity/purpose
Name/Title of the
Document
1
...
Conducting
proceedings under
section 7A of the
Act
...
Recovery of dues
4
...
6
EPF & MP Act
1952,
schemes
read with Income
Tax
certificate
proceedings rules
Circulars on the
issue as amended
from time to time
Type of
Document
s
Act,
scheme &
Instruction
From where one can get a
copy
Act,
scheme &
Code of
Civil
Procedure
1908
Act,
schemes &
Rule
These documents are public
documents
...
BENEFIT DELIVERY SYSTEM
Sl
...
Activity/purpose
Name/Title of the
Document
1
...
Clarifications on
any issue on
schemes
Circulars on the
issue as amended
from time to time
Type of
Document
s
Schemes &
Manual of
Accounting
Procedure
as
amended
from time
to time
Instruction
From where one can get a
copy
FA&CAO in head quarter
office and RPFC In-Charge in
Regions
...
0 THE DEPARTMENT-WISE list of documents
7
...
No
...
Annual Reports of the
Organisation
Authority holding the
documents
FA&CAO
Head quarter office
2
...
Balance-sheet of the
Organisation
Do
4
...
2 POLICY DOCUMENTS
Sl
...
Name of the documents
1
...
Assured career progression for
some categories of staff
3
...
Inter/Intra regional Transfer
policy of staff
Do
5
Training Policy
Do
6
...
8
...
3 DOCUMENTS on general administration
Sl
...
1
Service rules
documents
HRM Division
2
Disciplinary matters file
Head Office
HRM Division HO/ Adm
...
3
4
Vigilance cases files
Personnel files of the officers and the
(RO)
Vig
...
HO/ Vig
...
Sec
...
Sec
...
Sec
...
Sec
...
Sec
...
4 RETENTION SCHEDULE
PERIOD OF RETENTION OF RECORDS
ACCOUNTS DOCUMENTS
Sl
...
Form /
Register (R)
1
...
2
3
...
3-A
5
5
...
6-A
7
...
10
9
...
12-A
11
...
14
13
...
15
...
20
17
...
23
19
...
(i) 22 years (in the case of minors) (ii) 03 years (in the case
other than minors)
Five years
Permanent
Only the latest form need be maintained on a permanent
basis
Only year after the annual accounts for the year concerned are
compiled by the A
...
(Permanent in case where Form 5
is printed on the reverse of the Form)
...
Two years after issue of the Annual Accounts for the year concerned
and audit by the A
...
One year after the account concerned is transferred with funds,
where necessary
...
-doThree years after the final settlement of accounts
...
(i)
In the case of payments to other than minors – 3 years
(ii)
In accordance with nomination of members – 3 years
(i)
In the case of payments on behalf of minors – 22 years
(ii)
In the case of payments to other than minors:(a) not in accordance with nomination made by
members – 3 years
(b) in accordance with nomination of members – 3
years
As this is sent out to members, there is no question of preserving
it
...
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
Register
for
watching
One year after the last due document is received
...
One year after the last objection is settle and audit for the
Objection Register
period by the Accountant General is over
...
Life Insurance Policy
Stock
Register
for
assigned
Insurance Three years after the last policy is reassigned
`Policies
Register of payment on Three years after the consolidated balance sheet of the
final settlement of account organisation for the period is presented to Parliament
...
Register of transfer advice
One year after the date of issue of last transfer advice
...
(i)
in the Central Office – permanent
(ii)
in the Regional Office – five years after the
Register of Securities
transfer of the last security is accepted by the
Central Office
...
Dead Stock Register
Permanent
Important Correspondence 5 years after the last pending matter is finally settled
...
)
Register of undelivered
One year after the consolidated Balance Sheet
...
O
...
register
Certificate Case Register
Three year after the last case is finalized
...
Bank Statement
Vouchers
44
(a)
Final
settlement
(b)
Others
including final refund
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
(i)
(ii)
in the case of minors on behalf of minors – 22 years
In the case of payment to other than minors
(a) not in accordance with nomination made by
members – 3 yrs
...
(i)
In the case of minors on behalf of minors – 22
years
Vouchers
(a)
Final
(ii)
In the case of payment to other than minors
Settlement
(a) not in accordance with nomination made by
(b) Other including final
members – 3 years
refund
(b) in accordance with nomination of members
– 3 years
(iii)
3 years aftter the last item of advance is
Advance Ledger
cleared / recovered
...
Leave Account
-doLeave salary and pension
2 years after death
Register of books
Permanent
Register showing receipt & One year after the last form is supplied and forms audited
supply of forms
by the Accountant General
...
Budge estimate
Six years
Audit reports
Six years
Stock of ledger cards and One year after the last card / form is supplied and audited
other corms
by the Accounts General is over
...
and Important circulars – 10 years, other of no permanent
officers
values - 2 years
Peon Book
1 year
Attendance Register of
2 years
Office Staff
Establishment increment
10 years
register
Register of Inspection of
factories
and 3 years
establishment
Register for initial premium One year after the last policy is reassigned
...
Six months after the appointment of all the selected
persons
...
(i) 22 years in the case of payment of family pension on
behalf of minor
...
-do-
3 years after the date of which family pension becomes
inoperative
Worksheet for sanction of Till such time the claim is preserved
...
F dues
Family pension records
EMPLOYEES’PENSION SCHEME, 1995
1
...
5
...
7
...
9
...
11
...
13
...
5 years after the date on which pension becomes
Form No
...
Form No
...
P
...
4
As in the case of Form 5 (E
...
F)
Form No
...
P
...
6
As in the case of Form 12-A (E
...
F)
Form No
...
P
...
8
As in the case of Form 6-A (E
...
F)
Form No
...
P
...
10-A / D & 5 years after the date on which Pension becomes
Worksheet
inoperative
...
10-B/C & As in the case of Form 19 (E
...
F)
Worksheet
Form No
...
P
...
Form No
...
D
...
I SCHEME, 1976
1
...
3
...
5
...
F) Form No
...
F) Form No
...
F) Form No
...
F) Form No
...
F) Form No
...
P
...
P
...
P
...
P
...
P
...
No
...
2
...
4
5
...
7
...
Coverage notice and its connected documents such as E
...
(ii) Correspondence of purely ephemeral nature
One year
(iii) Inspection reports Part-II & II) received from E
...
(b) Under Section 8
(c) Under Section 14
(d) Under Section 406/409 IPC
(v) Inspection report in respect of composite establishments (i
...
consists of different departments or has branches)
-dofalling under Section 2-A of the EPF & MP Act, 1952 and legal
action under Section 7-A, 19-A, 8, 14 etc
...
(i)
Correspondence of purely ephemeral nature
One year
(ii) Correspondence with Estt
...
O
...
& returns
submitted by the estts
...
Register of marginal estt
...
Of marginal estt
...
last estt
...
12
...
14
...
Register of estt
...
16
...
18
...
20
...
22
...
Permanent
Permanent
Permanent
4 years after final
provisionally
Tour programmes
Tour Diary
Separate registers in respect of estt
...
One year
One year
Permanent
EPF, EPS & EDLI Scheme
Register to watch the receipt of inspection
One year after
recovery of
23
...
Central Board of Trustees (EPF) / Regional
Committee / EOs / RPFCs etc
...
Permanent
Members ledger accounts
(ii) In case of
payment
other
than minors
(a)
not
in
accordance with
nomination made
by members – 2
years
(b) in accordance
with nomination of
member – 2 years
(i)
Cash & Bank vouchers files including loan
application and final settlement and transfer of P
...
F accounts made to
other institutions
...
(iv)
(v)
(i) In case of
payment on
behalf
of
minors – 16
yrs
...
-do2
years
after
the
consolidate
d Balance
Sheet of the
estt
...
F Office
...
No
...
g title to property, claims for compensation not subject to a time-limit,
formal instruments such as awards, schemes, orders, sanction etc
...
Papers regarding constitution, functions and working of important
committees, working groups etc
...
g
administrative memoranda, historical opinions on important matters
...
Papers relating salient features of Organisation and staff of Government
Department and offices
...
RECORDS OF HISTORICAL IMPORTANCE
Papers relating to the origin of a department or agency
of Government, how it was organised, how it
functioned and (if defunct) how and why it was
dissolved
...
Papers relating to change of policy, implementation of
a change of policy, appointment of a departmental or
inter departmental committee or working groups,
instructions to executive agencies etc
...
Papers relating to a well known public event or events
which gave rise to interest or controversy on the
Organisational plans
...
Papers relating to absolute activities or investigations,
or to abortive Schemes in important fields
...
Weekly / monthly arrears statement
Call book
Monthly progress report on recording of files
Reminder diary
Register for keeping a watch on communication
received from the Govt
...
Check list for periodical reports
Inspection report – 1 year after the date of next
inspection
RECORDS CONNECTED WITH ACCOUNTS
The following shall on no account be destroyed
Record connected with expenditure which on projects,
schemes or work not completed, although beyond the
period of limitation
...
Records connected with claims to service and
personal matters affecting persons in the service
except as indicated in the Annexure below:
One year
One year
One year
5 years
5 years
1 year
5 years
1 year
5 years
1 year
1 year
1 year
3 years
25 years
1 year
1 year
1 year
1 year
1 year
1 year
1 year
1 year
1 year
1 year
Permanent
Permanent
Permanent
(iv)
Orders and sanctions of a permanent character, until
revised
...
5 Information, which is required to be withheld
Notwithstanding anything contained in the Right to Information Act 2005, there shall
be no obligation to give any citizen, —
(a) Information, disclosure of which would prejudicially affect the sovereignty and
integrity of India, the security, strategic, scientific or economic interests of the State,
relation with foreign State or lead to incitement of an offence;
(b) Information which has been expressly forbidden to be published by any court of
law or tribunal or the disclosure of which may constitute contempt of court;
(c) Information, the disclosure of which would cause a breach of privilege of
Parliament or the State Legislature;
(d) Information including commercial confidence, trade secrets or intellectual property,
the disclosure of which would harm the competitive position of a third party, unless the
competent authority is satisfied that larger public interest warrants the disclosure of such
information;
(e) Information available to a person in his fiduciary relationship, unless the
competent authority is satisfied that the larger public interest warrants the disclosure of
such information;
(f) Information received in confidence from foreign Government;
(g) Information, the disclosure of which would endanger the life or physical safety of
any person or identify the source of information or assistance given in confidence for law
enforcement or security purposes;
(h) Information, which would impede the process of investigation or apprehension or
prosecution of offenders;
(i) Cabinet papers including records of deliberations of the Council of Ministers,
Secretaries and other officers:
Provided that the decisions of Council of Ministers, the reasons thereof, and the
material on the basis of which the decisions were taken shall be made public after the
decision has been taken, and the matter is complete, or over:
Provided further that those matters which come under the exemptions specified in this
section shall not be disclosed;
(j) Information which relates to personal information the disclosure of which has no
relationship to any public activity or interest, or which would cause unwarranted invasion
of the privacy of the individual unless the Central Public Information Officer or the State
Public Information Officer or the appellate authority, as the case may be, is satisfied that
the larger public interest justifies the disclosure of such information:
Provided that the information, which cannot be denied to the Parliament or a State
Legislature, shall not be denied to any person
...
6 Official secret Act
(1) Notwithstanding anything in the Official Secrets Act, 1923 nor any of the
exemptions permissible in accordance with sub-section (1) of Section 8 of the Right to
Information Act 2005, a public authority may allow access to information, if public interest
in disclosure outweighs the harm to the protected interests
...
7
...
Chapter – 8
A statement of boards, councils, committees
and other public bodies
8
...
8
...
2
8
...
The Central Board shall perform such other functions as it may be required to perform
by or under any provisions of the Scheme, the Pension Scheme and the Insurance
scheme
...
The accounts of the Central Board shall be audited annually by the comptroller and
Auditor-General of India and any expenditure incurred by him in connection with such
audit shall be payable by the Central Board to the Comptroller and Auditor-General of
India
...
The accounts of the Central Board as certified by the Comptroller and Auditor-General
of India or any other person appointed by him in this behalf together with the audit
report thereon shall be forwarded to the Central Board which shall forward the same to
the Central Government along with its comments on the report of the Comptroller and
Auditor-General
...
Constituent of the Central Board:
LIST OF CBT MEMBERS
CONTACT
NO
...
Chandra Shekhar Rao, Minister for L&E
2
Shri K
...
Sahni, Secretary to the Govt
...
P
...
K
...
P
...
Rama Murali, Joint Secretary &Financial Advisor
011-23717515
VICE CHAIRMAN
011-23710265
Central Government Representatives
011-23710239
011-23092154
011-23710208
011-23711595
State Government Representatives
8
9
10
11
22
Secretary to the Govt
...
(Ahmedabad)
Commissioner and Secretary to the Govt
...
Secretary to the Govt
...
Secretary to the Govt
...
Secretary to the Govt
...
of Maharashtra, Mumbai-400032
Secretary to the Government of Uttranchal , Dehradun, Uttranchal
Secretary to the Government of Chhattisgarh, Raipur
...
Secretary to the Govt
...
to the Govt of Uttar Pradesh,“Bapoo Bhawan” Lucknow-226
001
Secretary to the Govt
...
, Ram Tarneja,4,Pashmina, 33-A, Pedder Road, Mumbai
...
P
...
Rajendran, CII , New Delhi – 110 019,
Shri Vineet Virmani, ASSOCHAM, New Delhi – 110 003
28
29
30
31
32
Shri V
...
Chopra (FASSI) Ludhiana-141010
...
S
...
Dewan New Delhi-110 003
Shri Sharad Patil, Mumbai- 400 050
...
400 055
...
Venkataram, Bangalore-560 009 BMS
12
13
14
15
16
17
18
19
20
21
040-23457559
011-23951115
0612-2223855
079-23250871
0172-2711758
080-2254894
0651-2490514
0755-2441149
022-22022433
0135-2712094
0771-5080955
0141-2427730
044-25670472
0522-2238682
033-22144645
Employers’ Representatives
022-22020773
033-22295542
0129-2419231
26203505
9810264650 (M)
23321040 (O)
0161-2675656
24362604
022-22845426
Employees’ Representatives
0281- 2376061
080- 22871703
35
Shri B
...
Rai, Bharatiya Mazdoor Sangh,West Bengal-743101 BMS
033-2101717
36
37
38
39
40
41
Shri G
...
D
...
R
...
4
Details of the Committee of the Central Board
8
...
CHAIRMAN
1
Shri K
...
Sahni, Secretary to the Govt
...
P
...
Rama Murali, Joint Secretary &Financial Advisor
01123711595
State Government Representatives
4
Secretary to the Government of Delhi, Delhi
01123951115
5
Secretary to the Government of Gujarat,,Gandhi Nagar-382010
...
of Haryana ,Chandigarh-160017
...
, Ram Tarneja,4,Pashmina, 33-A, Pedder Road, Mumbai
...
P
...
Sanjeeva Reddy,Hyderabad-500 027 INTUC
04023367401
1
3
Shri A
...
Nagpal, Hind Mazdoor Sabha, Chandigarh 160 022 HMS
01722601364
Central Provident Fund Commissioner, New Delhi-110 066
26172671
14
1
8
...
Conf
...
04
...
2003
Chairman
FA (Labour)
Shri Ram Tarneja
Employers’ Representative
Shri J
...
Choudhary,
Shri R
...
Somani
Shri A
...
R
...
Sanjeeva Reddy,
Shri Gaurav Dave, DFA, MOL
Convenor
FA & CAO (EPFO)
LIST OF MEMBERS OF THE SUB-COMMITTEE FOR
INFORMATION TECHNOLOGY REFORM
Vide Letter No
...
II Dt
...
03
...
S
...
P
...
Venkatram
Shri W
...
Varadarajan,
Shri G
...
N
...
Gulshan Rai, Senior Director, MIT
Shri Gaurav Dave, DFA, MOL
FA & CAO (EPFO)
Observer
Shri Sanjay Gupta
Convenor
ACC (IS)
MEMBERS OF PENSION IMPLEMENTATION COMMITTEE OF
CBT(EPF)
Vide Letter No
...
3(2)2003
...
13
...
2003
Chairman
Addl
...
K
...
Rajenderan
Shri Ashwin Dani
Employees’
Representatives
Shri A
...
Nagpal
HMS
Shri Parduman Singh
AITUC
Shri B
...
Rai
BMS
Member
Financial Adviser (L&E)
Central Provident Fund Commissioner
Convener
Addl
...
Conf
...
5
...
2003
Chairman
Joint Secretary (SS)
Ministry of Labour, Government of
India, New Delhi
...
K
...
N
...
Central
Provident
Commissioner (Compliance)
LIST OF MEMBERS OF THE SUB COMMITTEE ON
BUILDING & CONSTRUCTION OF CBT (EPF)
Vide Letter No
...
3(2)2003/41532 Dt
...
9
...
Central Provident Fund
Commissioner (Zone) or
RPFC of the Region
Expert
Shri P
...
Rana, HUDCO
Convenor
Chief Engineer, EPF
Organisation
Fund
Chapter – 9
Directory of its offices & officers
AVAILABLE IN EPFO TELEPHONE DIRECTORY
www
...
com\epfo_directory
Chapter – 10
Monthly remuneration
&
Pay Scale
ANNEXURE-I to the E
...
F
...
(Training Material for ZTI)
(Updated as on 1-10-2005)
POSTS FOR WHICH THE CENTRAL GOVERNMENT IS THE
APPOINTING AUTHORITY
...
No
...
2
...
1
...
3
...
5
...
7
...
RPFC, Grade I
Director (Audit)
A
Director (Vigilance) A
Joint Director (NATRSS) A
Director (IS))
A
A
3,700-5,000
3,700-5,000
3,700-5,000
3,700-5,000
3,700-5,000
12000-375-16500
12000-375-16500
12000-375-16500
12000-375-16500
12000-375-16500
9
...
11
...
13
...
Dir
...
Dir (Audit)
Dy
...
Admn
...
15
...
Director
(Computer)/IS
Executive Engineer A
Dy
...
17
...
1
...
3
...
5
...
P
...
C
...
Director (IS)
A
Asst
...
Engineer (Civil)
A
Asst
...
Programmer
B
2,375,3,500
11500
7
...
Programmer
B
2,000-3,200
8
...
Director (Vigilance) B 2,000-3,500
9
...
Asst
...
Welfare Officer
B
2,000-3,500
12
...
Enforcement Officers/
Asst
...
Officers
2,000-3,500
1,640-2,900
5500-175-9000
POSTS FOR WHICH ADDITIONAL CENTRAL PROVIDENT FUND
COMMISSIONER (HRM IN HEAD OFFICE) IS THE APPOINTING
AUTHORITY
...
Section Officer
(Prev
...
2001
B
1640-2900
2
...
4
...
P
...
Research Assistant
Jr
...
Engr (Electrical)
B
6
...
I
B
B
6500-200-10500
5500-175-9000
1,640-2,900
B
1,640-2,900
1,640-2,900
B
1,640-2,900
5500-175-9000
5500-175-9000
5500-175-9000
5500-175-9000
1,640-2,900
5500-175-9000
7
...
Vigilance Assistant
C
1,400-2,600
Supervisor (Computer
Cell )(EDP Supervisor) C 1,400-2,600
5000-150-8000
5500-175-9000
POSTS FOR WHICH THE REGIONAL PROVIDENT FUND
COMMISSIONER, GRADE I OF THE REGION OR THE RPFC INCHARGE OF LOCAL ADMINISTRATION IN THE HEAD
OFFICE IS THE APPOINTING AUTHORITY
...
Assistant (H
...
Library Information
Assistant
Yoga Instructor
Librarian
C
C
C
1,400-2,600
1,400-2,600
5500-175-9000
5500-175-9000
5000-150-8000
Junior H
...
(HT Gr
...
4
...
6
...
8
...
10
...
UDC
Steno
Data Entry Operator
Grade C
DEO, Grade B
DEO, Grade A
LDC
Staff Car Driver/
Jeep Driver/
Despatch Rider
C
1,200-2,040
C 1,200-2,040
4000-100-6000
4000-100-6000
12
...
14
...
C
C
C
C
1,440-2,300
1,350-2,200
1,150-1,500
950-1,500
C
950-1,500
5000-150-8000
4500-125-7000
4000-100-6000
3050-75-3950-80-4590
(i) 3050-75-3950-80-
4590
(ii)
(iii)
16
...
18
...
20
...
Staff Car Driver
(Special Grade)
Lift Operator
Sr
...
23
...
Record Sorter
Jamadar/Daftry/
Record Sorter Jr
...
Jr
...
Binder
26
...
e
...
Peons
60-3200
2650-65-3300-70-4000
775-1,025
750-940
2610-60-3150-65-3540
2550-55-2660-60-3200
D
750-940
2550-55-2660-
CANTEEN STAFF
1
...
Cook/Assistant Halwai C
825-1,200
3
...
Clerk (Coupon,
Kitchen, Sales,
Office Accountants)
C
825-1,200
2750-70-3800-75-4400
Bearer/Tea/Coffee
Maker/Washer Boy
D
750-940
2550-55-2660-60-3200
4
...
8000-275-13500 and above
...
6500-200-10500
...
5500-175-9000 and above
...
3050-75-3950-80-4590 and above
...
2550-55-2660-3200 and above
...
07*
Chapter – 11
Grievance Redressal Machinery & facilities available to
citizens for obtaining information
Grievance redressal machinery & existing facilities available to citizens for obtaining
information
The mission of Employees Provident Fund Organization is to extend the reach and quality of
publicly managed old-age income security programs through consistent and ever-improving
standards of compliance and benefit delivery in a manner that wins the approval and
confidence of Indians in our methods, fairness, honesty and integrity, thereby contributing to
the economic and social well-being of Indians
...
The organization in tune with its objectives lays considerable importance to the
redressal of grievance of the members of the fund
...
The Headquarter office at New Delhi, and all field offices comprising 32 Regional
offices and 77 Sub Regional Offices across the country are equipped with full-fledged
facilitation centers, public relation officers and supporting staff from where the citizens
can obtain the relevant information as well as get their grievances redressed
...
At the same time, public
information are also available in each office to assist the person asking for any
information
...
There is two-tier organizational structure for handling public grievances/information
...
Another at Field Offices Level, headed by Regional Provident Fund
Commissioners and Assistant Provident Fund Commissioners assisted by Public
Relation Officers
...
The Regional Provident Fund Commissioner of the regions and Officer-in-charge of
Sub Regional Offices are available in person even without any prior appointment to the
members of the fund for redressal of their grievance on all working days from 11 AM to
4
...
Besides the Regional P
...
Commissioner, In-charge of the Customer Service
Division in the head Office attends to the grievances of the members of the fund in
person on all working days during office hours
...
CUSTOMER SERVICE DIVISION
Organisational Structure for
handling Public Grievances
5
...
CPFC (CSD)
Head Office
Head Office
RPFC(CSD)
Regional Office
RPFC-I / Incharge of Region
Sub-Regional Offices
Officer-in-Charge
APFC (CSD)
RPFC-II (CSD)
Information &
Facilitation Centre
PRO
Information &
Facilitation Centre
PRO
APFC
Information &
Facilitation Centre
PRO
a
...
Public Relation Officer in the Head Office also attends to the
grievances of the members every day and redresses the grievances
...
The grievances received from the members of the Fund through various sources relate
to the settlement of the claims, issue of account slips, matter arising out of non
compliance etc
...
Feedback of all
such grievances obtained from field offices is promptly communicated to the members
with the status/disposal of the petitions
...
The Public Relation Officers in the Regional/Sub Regional Offices attend to the
grievances of the members who visit the offices for redressal
...
8
...
Every compliant/grievance is required to be entered and acknowledged
...
Provide information regarding payment of Provident Fund/Pension cases/Status
of complaints across the counter/over Phone
...
Complete monitoring of the grievance disposal
...
Officer-in-charge of the section should be present at the time of hearing of
complaint/grievance on the grievance day
...
The Facilitation Centres have been set up in all the offices of the organization
...
The salient features of a “Facilitation Centre” are as below
...
Provide information regarding status of claims/complaints
...
Receive complaints, issue acknowledgement letters
...
F
...
Time limits for settlement of claims/petitions meeting hours of the Senior
Officers are notified through display boards
...
Physical facilities for sitting, drinking water, etc
...
10 All Field Offices conduct Bhavishya Nidhi Adalats for redressal of complex nature of
grievances of members of the fund
...
11
...
Publishing the brochures & pamphlets on various schemes under the
Act, holding seminars and PF/Pension paper disbursement ceremony, arranging
training programmes on Customer Service relationship etc
...
12
...
This will retool the accounting procedure
from single to double entry to meet international accounting and disclosure standards
and enable the process with Information and Communication Technology to setup a
high availability country-wide information system layer
...
The organisation plans to have radical changes in existing Business Procedure and
Process through Re-inventing EPF India
...
Chapter – 12
Name, Designation and other particulars of the
Public Information Officers
www
...
com\rti_officers
Title: Employee provident fund resources ABOUT HUMAN RESOURCES
Description: The notes is about human resources practical resources of provident fund .About the employess provident fund
Description: The notes is about human resources practical resources of provident fund .About the employess provident fund