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Title: report writing
Description: this is a note that shows how one can be able to write a report legibly and good enough
Description: this is a note that shows how one can be able to write a report legibly and good enough
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Report writing checklist
1
...
Acknowledgements
Have you acknowledged all sources of help?
3
...
Abstract or summary
Does this state:
the main task?
the methods used?
the conclusions reached?
the recommendations made?
5
...
Methodology
Does this include:
the form your enquiry took?
the way you collected your data?
7
...
Discussion
Have you identified key issues?
Have you suggested explanations for your
findings?
Have you outlined any problems encountered?
Have you presented a balanced view?
9
...
References
Have you listed all references?
Have you included all the necessary information
for locating each reference?
Are your references accurate and consistent?
11
...
Writing style
Have you used clear and concise language?
Are your sentences short and jargon free?
Are your paragraphs tightly focused?
Have you used the active or the passive
voice?
All study advice sheets are also available to view and download on the following website:
http://www
...
ac
...
org/licenses/by-nc-sa/2
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Structure and convention in written reports stress the process by which the information
was gathered as much as the information itself
...
Reports are written on a wide range of subjects for a
wide variety of reasons
...
This is as true for reports you write at university as it is for reports
written in employment
...
Whenever you write a report you must bear in mind why you are writing and
who you are writing for
...
Put yourself in his/her position
...
Structuring your report
Check with your tutor to
find out what your report
should include and how it
should be presented
...
One
• contents,
common structure is based on the 4 P’s: position, problem,
• abstract or summary,
possibilities, proposal
...
Some of the most time• results or findings,
consuming parts of the process are collecting and selecting your
• discussion ,
information, and checking and revising your report
...
Sections in detail
• Title page
This should include the title of the report (which should give a precise indication of the subject
matter), the author’s name, module, course and the date
...
• Contents
You should list all the main sections of the report in sequence with the page numbers they begin on
...
• Abstract or summary
This should be a short paragraph summarising the main contents of the report
...
The abstract or summary should be concise, informative and independent
of the report
...
Write this section after you have written the main body of the report
...
• Methodology
In this section you should state how you carried out your enquiry
...
The more complicated the information looks,
the more difficult it will be to interpret
...
• Discussion
This is the section where you analyse and interpret your results drawing from the information which
you have collected, explaining its significance
...
Outline any problems encountered and try and present a balanced view
...
It should be expressed
clearly and should not present any new information
...
• References
It is important that you give precise and accurate details of all the work by other authors which has
been referred to within the report
...
Check your Department handbook to find out what
referencing format is required by your Department
...
However the interpretation of the report should not depend on this
being read
...
Illustration checklist
All illustrations should be carefully presented to
help convey your information
...
Avoid sentences that are
too long and eliminate unnecessary
jargon
...
The active voice reads as follows:
‘I recommend
...
’
The active voice allows you to write short,
punchy sentences
...
Avoid
mixing the two voices
...
The most common
system is the decimal notation system
...
Subsections are given a decimal number
- 1
...
2, 1
...
Sub-sections can be further divided into 1
...
1, 1
...
2, 1
...
3 and so on
...
Usually your department will ask for it to be word
processed
...
• Avoid rambling by using short sentences
...
• Avoid using unnecessary jargon and unexplained abbreviations
...
• Headings should be clear – highlighted in bold or underlined
...
g
...
• Tables of information should be labelled separately, e
...
Table 1, Table 2 etc
...
It is
probably sensible to leave it on your desk for a day or so if you have the time
...
Assess your work by re-reading particularly focusing on:
• structure,
• content,
• style
...
Title: report writing
Description: this is a note that shows how one can be able to write a report legibly and good enough
Description: this is a note that shows how one can be able to write a report legibly and good enough