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Title: Microsoft Word Techniques
Description: This report has Microsoft Word Techniques that are interesting and make your work easy. It will save your time. Slides are also available.
Description: This report has Microsoft Word Techniques that are interesting and make your work easy. It will save your time. Slides are also available.
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Techniques of MS word 2010
TABLE OF CONTENTS
Ms word 2010: introduction
...
2
Table 1 – Word 2010 Program Window Elements
...
3
Mail merge
...
5
Table of contents…………………………………………………………………………………………………………………
...
11
Create a table of contents automatically………………………………………………………………………………
...
12
Ctreate a custom table of content………………………………………………………………………………………… 13
Update the table of contents…………………………………………………………………………………………………14
Detete the table of contents…………………………………………………………………………………………………
...
15
Create a macro with the key board shortcut…………………………………………………………………………
...
30
Creating bookmarks in Ms word……………………………………………………………………………………………31
Group 1-ADP (IT)
Page 1
Techniques of MS word 2010
MICROSOFT WORD 2010
INTRODUCTION
Microsoft Word 2010 is a word-processing program that can be used to create professional looking
documents such as reports, resumes, letters, memos, and newsletters
...
This
handout provides an overview of the Word 2010 user interface and covers how to perform basic
tasks such as creating, saving, editing, formatting, and printing documents, as well as getting help
...
The Word 2010 program window is
easy
to
navigate
and
simple
to
use
(see
Figure
1 and Table 1)
...
A main document contains
the text and other items that remain the same in each label
...
Creating multiple e-mails, and changing the recipients information for each e-mail, can be a
tedious task However; Word 2010 comes with a Mail Merge feature allowing the user to create
multiple e-mails for different recipients at once
...
The data source is typically a spreadsheet or a database which has a field or column for each
variable in the template
...
Common usages:
A common usage is for creating "personalized" letters, where a template is created, with a field
for "Given Name", for example
...
It is often used for Variable Data Printing
...
Disadvantages of Mail Merge:
•The letter sounds generic to the customer
...
•Mail merge is used for fraudulent purposes and for junk mail
...
•It can be used as a spam
...
•It is quick and easy to do
...
•Only one letter needed to be created
...
Group 1-ADP (IT)
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Techniques of MS word 2010
HOW CAN WE CREATE MAILING
LABEL USING MAIL MERGE?
1: Open Microsoft excel 2010, and create a data source
...
You can open an existing data
source created in Word, or you can create a new data source and fill in the addressee information
...
to start creating mailing label using mail merge
...
Group 1-ADP (IT)
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Techniques of MS word 2010
4: After clicking on “mailing tab” click on “start mail merge” form “start mail merge group” and
then click on “labels”
5: A dialogue box of “labels option” will appear, click on “default tray( main paper tray )” from
“printer information”, select a “product number” from “label information” and “label vendor”,
and then click on “detail” button
...
And the click “Ok”
7: now you will see some grid lines labels will appear on page
...
Group 1-ADP (IT)
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Techniques of MS word 2010
8: On selecting “use existing list “a dialogue box of “select data source” will appear
...
9: after selecting data source a dialogue box of “select table” will appear, Now select “sheet1$”
and click on “OK”
10: after selecting table your screen will look like the picture as following, now click on “address
block”
...
12: Now from “mailing tab” in “write and insert fields” click on “update labels”
13: now click on “finish and merge” then from list click on “edit individuals documents”
14: on clicking “edit individual documents” a dialogue box of “merge to new documents” will
appear , from “merge records” click on “All” and then click “Ok” button
...
16: now go into “backstage view” here save these labels click on print tab, see print preview,
select printer from print tab, then print the page containing mailing labels
...
Group 1-ADP (IT)
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Techniques of MS word 2010
TABLE OF CONTENT
You create a table of contents by applying heading styles — for example, Heading 1, Heading 2,
and Heading 3 — to the text that you want to include in the table of contents
...
When you create a table of contents this way, you can automatically update it if you make
changes in your document
...
Mark the table of
contents entries, and then click the table of contents style that you want from the gallery of
options
...
Or you can type manually
...
Type the first entry
...
Select the tab stop character
...
On the Page Layout tab, click the Paragraph Dialog Box launcher
...
Under Tab stop position, type where you want the page number to be
...
Under Alignment, click Right
...
Press ENTER, and then type your next entry
...
Repeat until your table of contents is complete
...
Create a table of contents automatically:
The easiest way to create a table of contents is to use the built-in heading styles
...
Or you can
assign the table of contents levels to individual text entries
...
On the Home tab, in the Styles group, click the style that you want
...
NOTE
If you don't see the style that you want, click the arrow to expand the Quick Style gallery
...
Under Style Name, click the style that you want
...
Click where you want to insert the table of contents, usually at the beginning of a
document
...
Group 1-ADP (IT)
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Techniques of MS word 2010
NOTE If you want to specify more options — for example, how many heading levels to
show — click Insert Table of Contents to open the Table of Contents dialog box
...
In the Table of Contents dialog box, do any of the following:
To change how many heading levels are displayed in the table of contents, enter the
number that you want in the box next to Show levels, under General
...
You can see what your choice looks like in the Print
Preview and Web Preview areas
...
To change the way heading levels are displayed in the table of contents, click Modify
...
In the Modify Style dialog box, you can change the font, the size, and the amount of
indentation
...
(b) Under TOC level, next to the style name, type a number from 1 to 9 to indicate the level
that you want the heading style to represent
...
(c) Repeat step 1 and step 2 for each heading style that you want to include in the table of
contents
...
Choose a table of contents to fit the document type:
Printed document if you are creating a document that readers will read on a printed page,
create a table of contents in which each entry lists both the heading and the page number where
the heading appears
...
Group 1-ADP (IT)
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Techniques of MS word 2010
Online document For a document that readers will read online in Word, you can format the
entries in the table of contents as hyperlinks, so that readers can go to a heading by clicking its
entry in the table of contents
...
On the References tab, in the Table of Contents group, click Update Table
...
Delete a table of contents
On the References tab, in the Table of Contents group, click Table of Contents
...
MACROS
Different definitions of Macros:
In reference to computers, a macro (which stands for "macroinstruction") is a programmable
pattern which translates a certain sequence of input into a preset sequence of
output
...
Group 1-ADP (IT)
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Techniques of MS word 2010
A macro is a small program that performs a series of actions within software, such as word
processors or spreadsheets
...
However, you may find that you can complete the work you
do easier and faster if you create macros of your own
...
A macro is a tool that allows you to automate tasks and add functionality to your forms,
reports, and controls
...
First, you record the macro
...
It depends on how you set it up
...
Type a name for the macro
...
dotm)
...
Click the new macro (it’s named something like Normal
...
...
Choose a button image, type the name you want, and click OK twice
...
Click the commands or press the keys for each step in
the task
...
NOTE Use the keyboard to select text while you’re recording your macro
...
Group 1-ADP (IT)
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Techniques of MS word 2010
The button for your macro appears on the Quick Access Toolbar
...
Create a macro with a keyboard shortcut:
Click View > Macros > Record Macro
...
Group 1-ADP (IT)
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Techniques of MS word 2010
To use this macro in any new documents you make, be sure the Store macro in box
says All Documents (Normal
...
To run your macro when you press a keyboard shortcut, click Keyboard
...
Check to see whether that combination’s already assigned to something else
...
To use this keyboard shortcut in any new documents you make, be sure the Save changes
in box saysNormal
...
Click Assign
...
Click the commands or press the keys for each step in
the task
...
NOTE Use the keyboard to select text while you’re recording your macro
...
To stop recording, click View > Macros > Stop Recording
...
Run a macro
Group 1-ADP (IT)
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Techniques of MS word 2010
Click the button or press the keyboard shortcut
...
Click View > Macros > View Macros
...
Click Run
...
dotm template
...
Click View > Macros > View Macros
...
Group 1-ADP (IT)
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Techniques of MS word 2010
Click the macro you want to add to the Normal
...
Add a macro button to the ribbon
Click File > Options > Customize Ribbon
...
Click the macro you want
...
If you don't have a custom group, click New Group
...
Click Add
...
Click OK twice
...
Previous
versions used the Microsoft Equation 3
...
Equation 3
...
Included in previous
versions of Word but was available for purchase
...
Many other Word Tips have deal with how to use the Equation Editor and format equations
Group 1-ADP (IT)
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Techniques of MS word 2010
Normally, you use one of these two methods to start the Equation Editor:
Double-click on an existing equation originally created with the Equation Editor
...
To make life easier, you can add an Equation Editor tool to any toolbar
...
When you type an equation, Word automatically converts the equation into a professionally
formatted equation
...
Click the equation that you want, or click Insert New Equation to type an equation
...
Add an equation to the list of frequently used equations
In the document, select the equation that you want to add
...
In the Create New Building Block dialog box, type a name for the equation
...
Select any other options that you want
...
Group 1-ADP (IT)
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Techniques of MS word 2010
Under Equation Tools, on the Design tab, in the Structures group, click the structure type that
you want, such as a fraction or a radical, and then click the structure that you want
...
Equation placeholders are small, dotted boxes in an equation
...
In Word 2010, you can insert
Equation from the built-in list instantly
...
Following steps explain how can we use equation editor
...
Now navigate to Insert tab, and Click Equation drop-down button to view built-in list,
containing different equations
...
Now
click the drop-down button being present in the equation box for more options, click Change
to Inline, to place it in the line you were editing
...
Group 1-ADP (IT)
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Techniques of MS word 2010
For editing equation values you need to click inside equation box to change values manually
...
You can also save the newly created equation through single click
on Save as New Equation
...
Group 1-ADP (IT)
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Techniques of MS word 2010
You will notice an Equation Tools Design tab will appear, from Structures Group, you can
select new equation from a given extended list
...
Now for inserting another equation, choose the equation you want to insert in the document
from Structures group
...
Group 1-ADP (IT)
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Techniques of MS word 2010
You can also include equation from Microsoft Equation 3
...
For this navigate to
Insert tab, Click Object, that will open Object dialog to insert any object, select Microsoft
Equation 3
...
Group 1-ADP (IT)
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Techniques of MS word 2010
Upon click a new window will open up where you can customize equation as shown in the
screenshot below, the difference will be Word will be treated this as an object of Microsoft
Equation 3
...
BOOKMARKS
Bookmark:
Bookmarks allow you to assign names to text or to positions in your document
...
Once a bookmark is defined, you can use the Go To option from the Edit menu to
move the insertion point to the bookmark location
...
Thus, you can assign bookmarks in
different files that use the same name
...
Names for bookmarks must follow these rules:
Names must begin with a letter of the alphabet
Names can contain only letters, numbers, and the underscore
Names cannot contain spaces or punctuation marks
Benefits of using bookmarks in Microsoft Word 2010:
Bookmarks identify important text and provide the reader with a quick way to navigate
through long documents
...
For
example, the text "Figure 1 shows
...
CREATING BOOKMARKS IN MS WORD 2010 DOCUMENT
Bookmarks are also known as the "link to" location or the reference point in your document
...
For example, you might use a bookmark to identify text that you want to revise at
a later time
...
Add a bookmark:
Select the text or item to which you want to assign a bookmark, or click where you want to
insert a bookmark
...
Under Bookmark name, type or select a name
...
You can't include spaces
in a bookmark name
...
"
Group 1-ADP (IT)
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Techniques of MS word 2010
Click Add
...
Click either Name or Location to sort the list of bookmarks in the document
...
Click Go To
...
If you assign a bookmark to a location, the bookmark will
appear as an I-beam
...
Click the File tab and then click Options
...
Click OK
...
You can cut, copy, and paste items that are marked with a bookmark
...
Group 1-ADP (IT)
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Techniques of MS word 2010
If you
Copy all or part of a marked item to another location in
the same document
The bookmark remains with the original
item; the copy is not marked
...
Cut an entire marked item and then paste it in the same
document
The item and the bookmark move to the
new location
...
Add text between any two characters enclosed in a
bookmark
The addition is included in the bookmark
...
Click directly after the ending bracket of a bookmark,
and then add to the item
The addition is not included in the
bookmark
...
Click either Name or Location to sort the list of bookmarks in the document
...
Click Delete
...
REFRENCES
1
...
3
...
5
...
7
...
9
...
wikipedia
...
office
...
com
http://www
...
org
http://www
...
com
http://wordprocessing
...
com
http://www
...
co
...
wpi
...
wikihow
...
computerhope
Title: Microsoft Word Techniques
Description: This report has Microsoft Word Techniques that are interesting and make your work easy. It will save your time. Slides are also available.
Description: This report has Microsoft Word Techniques that are interesting and make your work easy. It will save your time. Slides are also available.