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Page 8
Task 2
Introduction
The case study’s main objectives is to conduct an analysis in report form of the project
manager’s role to cost effectively open a new depot for an expanding company to fit itself
competitively in the south of the country
...
This approach is relevant because the Project Life Cycle is a logical sequence of
activities to accomplish the project’s goals or objectives and relates to Buchaanan and
Boddy (1992) theory ”a unique venture with a beginning and an end; conducted by people
to meet established goals , schedule and quality”
...
The roles of the Project manager must be able to effectively plan, communicate, identify,
develop, direct, execute, monitor and controlling such a new project in achieve scheduled
cost and technical objectives through the integration of team working by both project
members and the functional organization from inception of the project to successful
completion ,satisfying project clients
...
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The project manager and team members can efficiently plan and organize resources for
each activity, and also objectively measure achievement of goals to justify their decisions
to move ahead or terminate
...
These can be further highlighted whilst discussing each phase
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To do this I must conduct a needs assessment and market analysis of this new location in
order to facilitate setup in determining validity of opening this new depot
...
This can be
gained through feedback in assist and coordinating changes for networking proactively
mainly through meetings and informal conservations adversely addressing team building
skills, project performance appraisals , conflict management, recognition and rewards
imitative to build motivation and ultimately productivity
...
”
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Information is gathered through, weekly team meetings on specific topics relating to cost
effectiveness
...
My leadership qualities must fit and adapt to be a change agent to set these established
goals and objectives in generating enthusiasm and motivation amongst the project team and
stakeholders to work towards those objectives of the business
...
The organizational structure must match the size of the project relative to the markets
competitive environment together with its relative status and importance by it available
resources to strategically fit the project with the business objectives of being a viable
competitor
...
This is resourceful in redefining objectives,
scope, purpose, deliverables, justification and solutions for the implementation of start up
activities and end of project for the new depot to deliver desired output
...
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The purpose of this phase is to establish business requirements, cost, schedule, and
deliverables and estimated dates, to attain management’s approval to proceed to third
phase
...
These methods set standards for easy follow up of activities sequenced in a logical
flow using network diagram or Gantt charts showing relationships of activities
...
This can guide the team through
the execution and closure phases of the project in managing time, cost, quality, change, risk
and issues for successful completion of each deliverables
...
At this phase continuous monitoring and control improvement measures for compliance
should be implemented to ensure project’s activities are properly executed and controlled
...
In
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determining potential risk of setting up a new depot in a new location and entering into a
new market
...
In doing so project managers must categorize each of the risk in term of their nature for this
new depot to be competitive in the following
Technology
Environment – culture and competitive environment
Financial – cut in budget and increased expenditure from inflation
Resources – limited availability of labour skills and materials
Human – employee/ employer conflict, misconception and poor work performance
Legislation – regulation pertaining to environment and law of the country
Markets – product failure
Using change control processes to generate periodic progress reports and performance
measurement for current positions
...
For development
of the key values of activities and work packages found using documentation review,
information gathering, and analysis and diagramming techniques
...
However risks are uncertain events that can affect the project
...
To find suitable actions to evaluate, mitigate, transfer, and
eliminate potential threats through a continuous monitoring and control processes of risk
reassessment
...
All these changes must be recognized and agreed upon by management to stand
firm on decisions in assuring that there are no cost overrun within the project
...
There might be a probability of the existing culture conflicting with the new emerging
culture of this new depot due to new structures, staffing, competition and expansion
...
During this phase project teams and the functional organization becomes deeply involved
in planning for the final testing, production, support, Performance measurement, status
report, change control process, execution and control, schedule and cost control and
contract administration
...
Even the minor issues, if unnoticed, can cause major impact on
cost, schedule and risk to deviate the project from the Project Plan
...
Project Closure Phase the project manager administratively ensures the project is brought
to its proper completion
...
The last remaining step is to undertake a
post implementation review to identify the level of project success to the client for
acceptance and note any lessons learned for future projects
...
The output
from Project Closure Phase provides a stepping-stone to execute the next projects with
much more efficiency and control
...
Project managers must consider the type of
organizational structure in relation to the proposed project structure
...
These are relative to the following:
size of the organization and the project undertaking
Status and importance
Resources that are readily available
Strategic fit of the project with the overall strategic objectives of the client
Approach to decision making
Change, crisis and market driven individual
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Variety rather than volume
...
In a nutshell proper planning and team work together with identifiable accurate resource
application and allocation, decisive action and having the right fit to working the plan
accurately will all contribute to the success of the project in terms of financial, physical and
human resources that can improve customer satisfaction and relations of lower cost,
improved quality and productivity that will ultimately lead to achieve higher profit
margins