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Tally
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Ltd
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Because Tally must respond to changing market conditions, it should not be interpreted to be
a commitment on the part of Tally, and Tally cannot guarantee the accuracy of any information presented after the date of
publication
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TALLY MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS
DOCUMENT
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Without limiting the rights under copyright, no part of
this document may be reproduced, stored in, or introduced into a retrieval system, or transmitted in any form, by any means
(electronic, mechanical, photocopying, recording, or otherwise), or for any purpose, without the express written permission of Tally
Solutions Pvt
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Tally may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject matter in
this document
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© 2012 Tally Solutions Pvt
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All rights reserved
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ERP, Tally
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Developer 9, Tally
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Ltd
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All other trademarks are properties of their respective
owners
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ERP 9 Fundamentals/eLearning/1
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ERP 9 Fundamentals
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ERP 9
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ERP 9
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ERP 9 Start-up
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ERP 9 Screen Components
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5
Switching between Screen Areas
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ERP 9
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ERP 9
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5
Select a Company
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8
Shut a Company
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9
F1: Accounting Features
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10
F3: Statutory & Taxation
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NET Features
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14
F12: Configurations
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15
Numeric Symbols
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Configuration
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15
Invoice / Orders Entry Configuration
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16
Banking Configuration
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16
E-Mailing Configuration
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16
TDL Configuration
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17
Licensing Configuration
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ERP 9 Fundamentals
Tally
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Tally
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It provides an integrated business solution involving Sales, Finance, Purchase, Inventory, Manufacturing, Excise and Payroll besides tremendous reporting, data synchronisation, remote capabilities
and so on
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ERP 9
Features
Explanation
Simple and Flexible
Tally
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It allows both
keyboard and mouse conventions for smooth and easy data entry
Codeless Accounting
Tally
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ERP 9 provides an integrated business solution for accounting, inventory, sales, finance, purchasing, manufacturing, excise
and payroll extensive with features to record, extract, display and
print information effectively
Integrated Accounting and
Inventory
Tally
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ERP 9 is a robust software which provides tremendous
capability to maintain multiple companies with unlimited levels
of classification, generate reports with high speed and accuracy
and drill down to the transaction level at any point of time
Concurrent Multilingual
Capability
Tally
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ERP 9 helps to generate numerous reports and statements
instantly upon entering the transactions
Versatility
Tally
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ERP 9 Fundamentals
Multi-platform Support
Tally
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ERP 9 is in built with online help mechanism which
provides context sensitive help on numerous product features
and functionality
Remote Access
Tally
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ERP 9 allows you to centrally manage and configure
Tally
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ERP 9 interface
Auditor’s Edition
It is special edition of Tally
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ERP 9
Features
Explanation
Simple and Rapid Installation
Unlimited Multi-user
Support
Tally
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ERP 9 provides automatic backup facility to secure your
company from any kind of data loss/corruption and helps in
smooth functioning of your business
Data Reliability
Tally
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It uses flexi-field,
flexi-length, self-indexed and weighted file structure to ensure
reliable data
User Defined Security Levels
Tally
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Each user is mapped to a
Security Level and based on the access rights, the specific
features are available to the authorised user
Data Security
2
Tally
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The software
occupies tiny space and can be installed on any drive
Tally
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ERP 9 Fundamentals
Tally Audit
Tally
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ERP 9 allows splitting of company data into multiple
companies for the required financial period
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ERP 9 allows you to store Company data in multiple directories
Import and Export of Data
Tally
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ERP 9 allows sync or exchange of data between different
locations over internet
Graphical Analysis of Data
Tally
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ERP 9 allows other programs (ODBC Compliant Software
such as MS Excel, Oracle) to use / extract data from Tally
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ERP 9 provides protocol support for HTTP, HTTPS, FTP,
SMTP, ODBC and raw sockets with data interchange formats
such as XML, HTML with XML islands, SOAP and related
formats
Direct Web Browser Access
Tally
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, download latest
version of Tally, obtain information from representative on Tally
Chat etc
E-Mail Facility
Tally
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ERP 9 provides an in-built migration tool to migrate the
data from the earlier version to the latest version of the product
3
Tally
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ERP 9 Start-up
You can start Tally
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ERP 9 > Tally
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ERP 9 on the desktop
Figure 1
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ERP 9 Startup screen
Tally
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ERP 9
Horizontal button bar: Selection of Language key, Keyboard Language and Tally
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ERP 9 and work on other applications
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ERP 9, click the Tally
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ERP 9 Fundamentals
Gateway of Tally: Displays menus, screens, reports and accepts the choices and options which
you select to view data as required
Buttons toolbar: Displays buttons which provide quick interaction with Tally
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Only buttons relevant to the current task are visible
Calculator Area: Used for calculator functions
Info Panel: Displays Version number, License details, Configuration details
Mouse/ Keyboard Conventions
While working with Tally
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Click : Press the left mouse button
Double-click : Press and release the left mouse button twice, without moving the mouse pointer
off the item
Choose : Position the mouse pointer on the item and click the left mouse button
Select : Position the mouse pointer on the item and double-click the left mouse button
Press : Use the keys on the keyboard in the combination shown
Fn : Press the function key
Fn : Press ALT + function key
Fn : Press CTRL + function key
Switching between Screen Areas
To toggle between this screen and the Calculator area at the bottom of the screen, press
Ctrl+N or Ctrl+M as indicated on the screen
To minimize the Info
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Panel and to
restore, click ^ appearing on the bottom centre of the screen
Quitting Tally
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ERP 9
Alternatively, to exit without confirmation, press Ctrl+Q from Gateway of Tally
You can also press Enter, while the option Quit is selected from Gateway of Tally
Setting up of Company in Tally
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ERP 9 is to create a company in Tally
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Create a Company
Go to Gateway of Tally > Company Info
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ERP 9 Fundamentals
Create a company Universal Enterprises with the details as shown in the screen :
Figure 2
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ERP 9
Mailing Name: The company name given in the Name field automatically
appears in this field
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Statutory Compliance for: Select India from the list of countries
State: Select the appropriate State from the list of States
6
Directory: Tally
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However, this path can be changed by using the backspace
key, so that Tally
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Tally
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: Enter the telephone number of the company
Mobile No
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ERP 9
Currency Symbol: This refers to the currency symbol which Tally
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By default, Tally
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e, Accounts only or Accounts
with Inventory
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Tally
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However, we can specify the actual date on which the
books of accounts start
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Data is
not accessible without the TallyVault password
Use Security Control: Tally
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ERP 9, the default currency for the company and how the amounts should
be displayed needs to be specified:
Base currency symbol: Pre-set default currency is ₹
Formal name: Complete name for the currency symbol
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Enter Paise
Show amounts in millions?: Tally
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By default, this is
set to No
Decimal Places for Printing Amounts in words: The number of decimal
places to print the amount in words can be specified
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ERP 9 Fundamentals
Once the Company creation screen is accepted, the Gateway of Tally Screen loads
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Gateway of Tally
Select a Company
To Select a Company,
Go to Gateway of Tally > press Alt+F3 (Company Info
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ERP 9 displays the List of Companies screen with all the companies created in an alphabetical order
Select the required company from the list
In case two or more companies are loaded, click on the company which you need to work on
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) > Alter
8
Select the company which you need to alter from the List of Companies and press Enter to
view the Company Alteration screen
Alter the company details as required and accept the screen
Tally
...
) > Shut Company
Select the company which you need to shut from the List of Companies
You can also use Alt + F1 to shut a Company from the Gateway of Tally screen
You can also access these functions, by selecting the appropriate button from the button bar
F11: Company Features
The F11:Features are company-specific whereas, F12: Configurations are applicable to all the
companies in a data directory
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ERP 9 or
you may also click on the F11: Features button available in the button bar, to enable the required
features
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NET Features
Add-On Features
Go to Gateway of Tally > press F11: Features
Figure 4
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ERP 9 Fundamentals
F1: Accounting Features
The Accounting Features consists of configurations/ functionality, which generally affects accounting
transactions and reports
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F11: Accounting Features Screen
F2: Inventory Features
The Inventory features comprises of configurations/ functionality pertaining to Inventory transactions
and reports
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ERP 9 Fundamentals
Order Processing
Invoicing
Purchase Management
Sales Management
Other Features
Go to Gateway of Tally > F11: Features > Inventory Features or click on F2: Inventory
The F2: Inventory Features screen is displayed as shown:
Figure 6
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ERP 9 Fundamentals
F3: Statutory & Taxation
The Statutory & Taxation features comprises of configurations/ functionality pertaining to statutory
compliances available in Tally
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The Statutory features are country specific and strictly depends
upon the Country selected in the Company Creation screen
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Excise
Value Added Tax
Service Tax
Tax Deducted at Source
Tax Collected at Source
Payroll
Income Tax
MCA Reports
Go to Gateway of Tally > F11: Features > Statutory & Taxation or click on F3: Statutory
The F3: Statutory & Taxation screen is displayed as shown:
Figure 7
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ERP 9 Fundamentals
The Statutory features pertaining to Payroll (i
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, Enable Payroll Statutory option)
will be available in F3: Statutory Features, only when Maintain Payroll is
enabled in F1: Accounting Features screen
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e
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NET Features
The Tally
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NET
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NET Features or click on F4: Tally
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F11: Tally
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NET Features menu will be available only when Use Security
Control is enabled in the Company master
13
Tally
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This feature allows the customers to purchase customised solutions from Tally Partners or any other
solution provider
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F11: Add-On Features screen
F12: Configurations
In Tally
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, and are user-definable as per your requirements
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ERP 9 Data Directory
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i
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, if you press F12:
Configure from Voucher entry screen, the respective F12: Configuration screen is displayed
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ERP 9 Fundamentals
Figure 10
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Go to Gateway of Tally > F12: Configure > General
Numeric Symbols
In Numeric Symbols screen, you can configure Number Styles and Symbols used to represent Positive
Numbers, Negative Numbers, Debit Amounts and Credit Amounts by using Numeric Symbols
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Configuration
The Accts/ Inventory Configuration is used to enable additional settings / options/ configurations in
Accounting and Inventory masters
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configurations from
Accounts and Inventory voucher entry screens, by pressing F12: Configure
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Voucher Entry Configuration
Voucher Configuration is used to configure additional settings and options during voucher entry
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ERP 9 Fundamentals
Invoice / Orders Entry Configuration
The Invoice entry and Order entry screens can be configured for additional information such as export
details, shipping details, etc
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Go to Gateway of Tally > F12: Configure > Payroll Configuration
Banking Configuration
This configuration helps you to configure settings related to Bank Reconciliation Statement
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Go to Gateway of Tally > F12: Configure > Printing
E-Mailing Configuration
This configuration helps you to define settings related to email such Email Server, Server Address,
Authentication details and so on
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Go to Gateway of Tally > F12: Configure > Data Configuration
TDL Configuration
This screen provides details regarding TDL Configuration viz
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Go to Gateway of Tally > F12: Configure > TDL Configuration
16
Tally
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Go to Gateway of Tally > F12: Configure > Advanced Configuration
Licensing Configuration
This configuration helps you to update, surrender, reset license and also configure existing License