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CASE STUDIES IN PROJECT MANAGEMENT SYSTEMS

Work Breakdown Structure as a Skeleton for Integration
Wilson Clark and Dragan Z
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PROBLEM AND SOLUTION

Problem: The WBS created was inefficient since it overlapped with the other commitments of the
engineers
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I
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This was due to the inability of
the project manager of Lada to consider the other priorities of the engineers from the OptoMechanical Group
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Also, it was raised in the meeting about the possibility that the project manager was trying
to micromanage the Opto-Mechanical Group since the project manager interfered with their
activities on deliverables
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Whereas it would be validated with major parties of the project to avoid concerns like overlapping
with projects with higher priorities
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BRIEF HISTORY

Matt Boon is the engineering manager of the Opto - Mechanical Group, while Percy Bedge
is the project manager of Lada
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During their conversation, they didn’t show much cooperation
which lead to an atmosphere of conflict and pressure between them
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Also, Percy scheduled them in a certain period
that overlapped with many prioritized projects
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Moreover, he raised the issue regarding the ownership issue which he thought was
concluded already
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Nevertheless, Matt voiced out to Percy that it looked like he was trying to micromanage them
again since Percy ignored the Project Manager’s charter of the company
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Micromanagement generally has a negative connotation since
this results in (1) Loss of control; (2) Loss of trust; (3) Dependent employees; (4) Your burnout;
(5) High turnover of staff; (6) Lack of autonomy
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ALTERNATIVES
Option #1: Create a Statement of Work (SOW)
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It covers
the working agreement between two parties: the client, buyer, or government entity, and
the agency, vendor, or contractor
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Having a solid understanding of the scope of the project helps all parties involved
avoid scope creep
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Provide information on performance outcomes as well as standards and metrics
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Complexity
2
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Time commitment
4
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Scope of work describes the specific tasks the contractor will perform to meet
objectives
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Pros:
1
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2
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Cons:
1
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Time commitment
Option #3: Create an efficient WBS and proceed with other project requirements
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Like in case, they should consider the priorities or other
commitments of the engineers from Opto - Mechanical Group
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Boosts productivity
2
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Boosts transparency and accountability

4
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Identifies risk in a better way
6
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Having a step-by-step approach is a pain!
2
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No Buying in processes were used
4
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The orientation
6
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Can’t get you correct details
8
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Create a Statement of
Work (SOW)
2
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Create an efficient
WBS and proceed
with other project
requirements
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EFFICIENCY
(TIME)

ECONOMY
(COST)

EFFECTIVITY

TOTAL

3

1

2

6

1

2

1

4

2

3

3

8

RECOMMENDATION

I recommend Option #3 which is to create an efficient WBS and proceed with other project
requirements as a solution to the problem regarding the inefficient WBS that was first created since
it overlapped with the other commitments of the engineers
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IMPLEMENTATION
CREATE AN EFFICIENT WBS AND PROCEED WITH OTHER PROJECT
REQUIREMENTS
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Level
of Effort

Lead
Person

PLANNING
Plan and
Supervise

Requirements
All task management and
management activities

Roll-up
Task

N/A

Project
Manager

Create Plan

WBS,

40 hrs

Project
Manager

Development of WBS, work
package identification,
schedule formulation, staffing
projection, resource estimation
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WBS
Dictionary,
MS Project
Plan

Create Budget

PR

40 hrs

Project
Manager

Development and
documentation of the project
budget based on plan and
resources

Prepare
Disbursement /
Reconciliation

Purchase
Orders,
Deliverable
Product
Acceptance
Form

40 hrs

CFO

Development of disbursement
process for the project
including acceptance/approval
forms
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pluralsight
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smartsheet

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