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CASE STUDIES IN PROJECT MANAGEMENT SYSTEMS

Rapid Prototype for Fast Profits
Stevan Jovanovic

I
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Due to this issue, the entire project is running late and is way over
budget
...
Project managers who are dealing with
tight budgets and other constraints use Lean to drive self-accountability in the team
...
Meanwhile, to resolve the issues between parties, Cocable Company must take the
responsibility for what happened since they were the ones who gave Frank the specifications and
neglected to double-check the specs
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EXECUTIVE SUMMARY

Frank Billing started his own rapid prototype design business after three years of gaining
in-depth knowledge and experience in the field of engineering
...
Part of the wiring installation is to design junction boxes
and switch covers
...
Hence, rapid prototypes were needed for the completion of the project
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The machines were completed after
three months and Frank presented them for a test run
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It turned out
that the design provided by Cocable and the one produced by Frank’s business varies in size
...

Everyone was frustrated since the project is running late and is over budget
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III
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This was due to the rapid technological advancement that resulted in to increase in
the opportunities for new markets
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His dream job was to work for
a rapid prototype equipment manufacturer thus, after three years of paying off his student loans
while obtaining in-depth knowledge and experience in the field of engineering at Cocable, he
decided to quit and create his own rapid prototype design business
...
In
the RP field, there are two types of work
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The second is selling RP machines to businesses that want the machine to do
in-house RP
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The company had just been hired by GE to design and
manufacture cable installations on their newest jet engine
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The installation

1

CASE STUDIES IN PROJECT MANAGEMENT SYSTEMS
would be complicated since these boxes are made of special materials with complex shapes and
multiple designs, all needed for the application
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Rapid prototypes were an absolute
requirement for this job
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The machines were completed after three months and Frank presented them for a test run
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It was found out that the model was 62 inches
long while the machines were designed for a maximum of 55 inches
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Cocable claims that the original specs for a maximum of 48 inches
come from GE while GE claims that it never gave Cocable a maximum length
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On the other hand, the entire project is running late and is way over budget
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ALTERNATIVES
Option #1 Consider and practice project scope management
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It will help capture, define, and monitor the scope
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An effective project scope management can help avoid some issues by clearly
defining and communicating the scope to all parties
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It can be integrated into the process of conducting the project
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It can be complicated at some point
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It can be time consuming
Option #2: Conduct a meeting to discuss all the objectives and desired and expected
outcomes upon the project’s completion
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Also, have a meeting between the three businesses involved in the project to
discuss and validate the details of the project so that every party would be aware of what
to expect upon the completion of the project
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The objectives and desired outcomes of the project will be determined
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It will be talked about for there will be a face-to-face conversation
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The necessary and correct information regarding the project will be heard from the
right people
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The progress of the project will not be tracked
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Project managers who are dealing with tight budgets and other constraints use Lean
to drive self-accountability in the team
...

•
•

Pros: When budgets are low, resources are scarce, and deadlines are short, Lean can
help you make the cuts you need while still delivering quality work
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DECISION MATRIX
Alternative Courses Efficiency
Ease of
of Action
(Time)
Modification
Consider and practice
project scope management
✓
Conduct a meeting to
discuss all the objectives
and desired and expected
outcomes upon the
project’s completion
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V
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VI
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PERIOD

LEAD
PERSON

REQUIREMENTS

In the meeting, the lead persons must
discuss the need to use lean
methodology
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Lean can help
Company
make the cuts needed while still
delivering quality work
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CASE STUDIES IN PROJECT MANAGEMENT SYSTEMS

Use lean methodology to
create a plan that
involves the project
scope and documents
how it will be further
defined, validated, and
controlled
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Execute the plan
completely
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3 to 5 days

2 to 5 days

General
Managers

Project
Manager

2 to 3
months

Project
Manager

Continuou
s;
throughout

Project
Manager

4

Conduct a meeting with those involved
in the project to discuss and plan well
the scope of the project
...

This will involve the decomposition of
the project into smaller units
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Execute the plan
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Monitor and mitigate potential risks
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REFERENCES:
Green, Steff
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d)
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Choose Your Project Management Methodology: Pros and
Cons of Agile, Waterfall, Prism, and more
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workflowmax

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