Notesale: Turn your study into money

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Unit 1

Unit 2

Unit 3

Unit 4

Unit 5

Introduction

Contract
Teams

Contract
Management
Plan

Preparing the
Risk Register

Monitoring
Performance

Unit 6

Unit 7

AdministraManaging
tion & Review Relationships

Unit 8
Operational
Contracts

Learning Objectives
By the end of this Unit, you should be able to:
 Describe the main activities related to contract

administration
...


 Outline the points to remember regarding payment
...


ITC

M9:U6:1

Contract administration & review
1
...
2-1

Action Point

6
...


ITC

M9:U6:6
...
Ongoing contract administration

ITC



Document management



Monitoring resource levels & costs



Expediting - how frequent is it in
your environment?

M9:U6:6
...
2-2

Expediting
Do you frequently expedite contract implementation?
If you do, how do your suppliers generally react?

ITC

M9:U6:6
...
3-1

Variations & change control
Changes to the contract are often necessary
because insufficient time is spent at the
preparation stage (e
...
developing the specs
and evaluating offers)
Make sure the value of the change is
higher than the cost of making it!!!
12
3

9
6
ITC

M9:U6:6
...
3-3

Action Point

6
...
3-4

Payment

 Make sure the invoice is in accordance with
the contract

 Make sure that the work paid for has been
completed as agreed

The person who verifies that the work has been
done should not be the same as the one who
authorises payment - remember the separation
of duties

ITC

M9:U6:6
...
4-2

Action Point

6
...
4-3

Administration at & beyond
contract completion
1
...
)

2
...
5-1

Action Point

6
...

If not, why not and was this justified?

ITC

M9:U6:6
...
6-1

Contract reviews

 For each problem that occurred, find out:
 What went wrong?
 What was the impact on the contract?
 Why did it go wrong?
 Could the same problem occur again?
 If it could, how serious would it be?
 How could the problem be prevented?

t
tra c
n
o
C

ITC

M9:U6:6
...
6-1

Contract review - I
Look back at a contract which you have been involved in
and answer the following questions:
• Was the contract delivered in accordance with the
schedule, within the contract budget, and to the contract
specifications?
• What were the causes of schedule delays, budget overruns,
quality or other problems?
• How appropriate were the procedures used and the
controls in place?
ITC

M9:U6:6
...
6-2

Contract review - II
Think of a specific problem in relation to the
implementation of contract and answer the following
questions:
• What went wrong?

• What was the impact on the contract?

• Why did it go wrong?

ITC

M9:U6:6
...
6-2 (Cont’d)

Contract review - II
• Could the problem repeat itself if no remedial action is
taken?
If yes, how likely is this and how serious would it be?

• How might the problem be prevented in the future?

ITC

M9:U6:6

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