Notesale: Turn your study into money

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7 things you should know about
...
Despite being
just a two-hour drive away, the
schools were worlds apart culturally,
and the project’s goal was to
investigate attitudes that students in
each school held about those at the
other
...
As the stories
developed, the students at each
school would review and make edits
to the story from the other school
...
Sylvia was a dyedin-the-wool Mac user, which
presented another compatibility
concern
...

Sylvia set up blank documents on
Google Docs and granted access to
the participating students
...
Once a
week, the two groups would “trade”

papers, seeing how the story—ostensibly about
them— was progressing and making comments in
the file itself about how their town and its culture
differed from the story’s portrayal
...

Because all of the writing and reviewing happened
through web browsers, there were no problems
with file compatibility, and Google Docs kept a
record of the many versions of each story
...
Those students who had Internet access
at home could access the files and the software to
work on them, which was vital because many of the
students could not afford to buy traditional
software
...
The ability to share
documents—and to communicate—with others,
regardless of platform or software, allowed Sylvia’s
project to succeed
...

What is it?
Google Apps is a collection of web-based
programs and file storage that run in a web
browser, without requiring users to buy or
1install software
...

The offerings include communication tools (Gmail,
Google Talk, and Google Calendar), productivity
tools (Google Docs: text files, spreadsheets, and
presentations), a customizable start page (Google),
and Google Sites (to develop web pages)
...

Alternatively, an Education Edition
includes most of the extras in the
Premium Edition and is offered at no
cost to K–12 and higher education
...
In this way, a college or
university can offer the functionality of

Google Apps
Google Apps in a package (and with a
URL) that is familiar and comfortable
to constituents
...
For them,
being able to
Who’s doing it?
Since its launch, Gmail has been
a
popular
choice
among
students—higher education as
well as K–12—and many of
these
access their documents from any
Internet-connected
computer,
without having to worry about
software
versions
or
compatibility, fits well with their
always-connected, just-in-time
lifestyles
...
Some
institutions have adopted Gmail
for student and alumni accounts
while maintaining in house mail
services for faculty and staff
...

3 How does it work?
All of the applications in Google Apps work
through a web browser
...
Google Docs, for example, allows
basic formatting of text documents but without

Find more titles in this series
on the ELI website
www
...
edu/eli

higher-level functions (such as style sheets and
templates) found in traditional software
...
Each file has a
creator/owner, who determines who is allowed
to access the file,
either as a viewer (with read-only rights) or a
collaborator (who can change the file)
...
For a text document,
for example, the application maintains the file,
allowing authorized users to see or edit the text
while keeping track of all the changes and who
makes them
...
Similarly, the content in a user’s
calendar can easily be shared with other users,
and Google Sites provides a simple tool for
groups to collaborate on developing web pages
or whole websites
...
In the case of a text
document, export options include PDF, Word,

RTF, Open Office, and others
...
axles file,
among others
...

Why is it significant? 4Particularly
for higher education, the notion of
providing software
to constituents as services rather
than as products offers several
key benefits
...
The
resources saved can be directed
at making the IT department more
innovative and agile, attributes
that are increasingly important in
responding to rising student
expectations of technology on
campus
...
The limited
functionality available through
Google Apps is sufficient for the
needs of most users, who have
access to their files and related
software any place they have a
computer
and
an
Internet
connection
...

Although Google is not the only
provider of web-based applications, it is
in a strong position to make this
concept acceptable to a broader
audience, in part because of the cost

savings it offers and in part because of Google’s
reputation as a “good citizen
...
5the
service, users rely—to some extent—on how carefully
others
What are the downsides?
The greatest concern about Google Apps and
similar services is the loss of control
...
Even though
providing e-mail and other applications is
complex and expensive, many in academia see
this as a core responsibility of the IT department
...

From
an
administrative standpoint, Google doesn’t offer
as much granularity in managing user accounts
as many institutions want and need
...
Users who
find themselves without an Internet connection
cannot access the applications or their files
...
Grand Central, for
instance, gives users a single phone number
that, when called, will ring on any of
6the user’s phones
...
Google may incorporate
these and other tools into Google Apps, and we may
see more integration with applications outside the
Google family
...
In addition, Google is said
to be working on offline functionality,
which would allow users to access the
software and their files even when not
connected to the Internet
...
These benefits potentially
include peer review of academic
work aryl material
...
The Google Apps
model of application delivery and
file storage provides a set of tools
and an infrastructure to make this
happen
...

Google Apps also facilitates
sharing of information such as
syllabi, and it offers an easy way
to publish student work
...
0
License
...
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...


http://www
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